CUNY ASAP Administrative Coordinator in Brooklyn, New York

POSITION DETAILS

Medgar Evers College (MEC), a nationally recognized leader in urban-serving education, is one of twenty three colleges within the dynamic City University New York (CUNY) System. Named for the late civil rights leader, Medgar Wiley Evers (1925-1963), the College's mission is to develop and maintain high quality, professional, career-oriented undergraduate degree programs in the context of liberal education.

Located in Central Brooklyn, MEC was established in 1970 with a mandate to meet the educational and social needs of the Central Brooklyn community, currently enrolling 7,000 students in degree programs. Students represent 105 countries around the world! MEC students obtain Associate degrees in 8 fields, and Baccalaureate degrees in 18 fields. They are instructed by over 208 Full-time dedicated faculty members who must maintain a portfolio of scholarship and research. To meet the needs of its students, the College offers courses and programs at various times, is growing their online program offerings, and in offsite locations. The College is committed to a student-centered education and advancing knowledge through scholarly research.

Accelerated Study in Associate Programs (ASAP) helps motivated community college students earn degrees as quickly as possible, by removing the financial, academic, and personal obstacles that many students confront. Key ASAP program features include tuition waivers, monthly Metrocards, free use of textbooks, consolidated block scheduling, peer-bonding activities, college success seminars, personalized academic advising, and career development assistance. Further information is available at www.cuny.edu/ASAP.

The Administrative Coordinator - ASAP will report to the ASAP Director and will perform comprehensive administrative duties to ensure productive ASAP office functioning and support the program's expansion activities, including program operations, recruitment, and communication. Additional responsibilities include:

  • Participate in recruitment and outreach efforts, and process student applications and documentation.

  • Enter information into databases, and maintain records and lists.

  • Distribute Metrocards to eligible students.

  • Process budget requisitions, invoices for payment and maintain financial records.

  • Maintain program information on department website(s), manuals, and other print or electronic sources.

  • Organize and execute logistics for events and meetings (including evenings and weekends).

  • Order office supplies and maintain the professional appearance of the office.

  • Serve as a front-line ambassador to the students, public, and university community on informational matters; answer telephone calls, general email, and in-person inquiries.

  • Participate in special projects as needed.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications:

  • Prior work experience with students and educators

  • Commitment to promoting college access and success in post-secondary education.

  • Strong writing skills.

  • Flexibility to work productively in a fast paced, time-sensitive, high volume, and dynamic student­ focused and customer responsive environment.

  • Strong presentation, interpersonal, and verbal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of learners, students, faculty, and staff.

  • Detail orientation and organizational skills with the ability to manage multiple assignments, establish priorities, and meet deadlines

  • Computer proficiency using standard office software programs/applications is required; advanced skills in Excel and Word are preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

December 25, 2016

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Medgar Evers College

Job Title: ASAP Administrative Coordinator

Job ID: 16000

Full/Part Time: Full-Time

Regular/Temporary: Regular