CUNY Academic Program Coordinator - Ph.D. Program in Psychology in New York, New York



The Graduate Center (GC) is the principal doctorate-granting institution of the City University of New York (CUNY). Offering more than thirty doctoral degrees from Anthropology to Urban Education, and fostering globally significant research in a wide variety of centers and institutes, the GC provides academic training in the humanities, sciences, and social sciences. The Graduate Center is also integral to the intellectual and cultural vitality of New York City. Through its extensive public programs, The Graduate Center hosts a wide range of events - lectures, conferences, book discussions, art exhibits, concerts, and dance and theater that enrich and inform.

The Ph.D. Program in Psychology is an exciting and active program with approximately 500 doctoral students and 350 faculty located on nine CUNY campuses. The Executive Office, located at the Graduate Center, serves as the hub of this expansive consortium, facilitating student progress, research and scholarly productivity, and campus cooperation. The administrative staff works with the Executive Officer, the Graduate Center administration, the CUNY College administrative staff, and faculty and student leaders to support the mission of the doctoral program in Psychology.

Reporting to the Executive Officer, the Assistant Program Officer's duties include but are not limited to:

  • Manages, with the support of adequate staffing, the program's administrative office work;

  • Manages the course scheduling process and coordinates with Registrar's Office on scheduling updates and problems;

  • Supports the EO Office by overseeing creation of databases and queries for analysis in support of preparing reports as needed by the EO, GC Administration, and program;

  • Responsible for overall management of program databases and files;

  • Manages staff who set up, launch, collect, and analyze data in support of program activities;

  • Responsible for creating program announcements and disseminating information;

  • Works with the EO, prepares and manages budgets for OTPS, program activities, psychology fund, program activities, financial aid/fellowships, reimbursements, program fees, professional consulting expenses, professional memberships, etc. as needed;

  • Works with the EO and admissions committees, supports and helps manage the admissions process;

  • Contributes to the compilation of procedures, including providing staff and faculty leadership training as needed, and development and update of files and forms as needed;

  • Serves as facilities and supply manager by working with the EO to manage Psychology space; oversees maintenance and repair of rooms and offices; manages keys and room access; ensure necessary office supplies; oversees equipment maintenance and repair; works with campuses to facilitate OTPS/equipment purchases;

  • Effectively represents the program to the Graduate Center and campus administrators and support staff;

  • Provides support to program, meetings and events;

  • Provides orientation and training on EO Office Administrative Systems to faculty, students, and campus administrative assistants as necessary;

  • Manages the program's website and listserves;

  • Provides support to the Program’s Governance procedures, including elections processes, new faculty appointments, and curricular changes;

  • Provides orientation and office support to Visiting Scholars and new faculty;

  • Provides orientation to prospective students as needed;

  • Provides support to CUNY Neuroscience Collaborative as needed; and

  • Performs other duties as assigned.


Bachelor's Degree required.


A preferred candidate should have:

  • Highest standards of professionalism.

  • Ability to communicate effectively in writing, speaking, and electronic venues.

  • Ability to foster productive and respectful relationships with students, faculty, and administrators.

  • Ability to work on occasional evenings or weekends.


Provides basic operational and analytical support related to a College's specialized academic program.

  • Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

  • Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

  • Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

  • Collects and reviews syllabi to ensure compliance with standards

  • Serves as resource person for students and faculty regarding program policies and procedures

  • May supervise office operations and/or monitor department budget

  • Performs related duties as assigned.

Job Title Name: Academic Program Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format.


December 15, 2016


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Graduate Center

Job Title: Academic Program Coordinator - Ph.D. Program in Psychology

Job ID: 16037

Regular/Temporary: Regular