CUNY Administrative Coordinator (Counseling and Wellness Services, Division of Student Affairs) in New York, New York

POSITION DETAILS

Hunter College Counseling & Wellness Services (CWS) supports students’ academic, social, and emotional success through the provision of mental health services on campus. This fast-paced service provides assessment, counseling, consultation, crisis intervention, outreach, and referral to enrolled students. CWS also provides consultation services to faculty and staff, along with a host of campus outreach programming to help promote mental health awareness on campus.

CWS seeks a professional, reliable Administrative Coordinator who can support the day-to-day operation of the Service. The Administrative Coordinator is responsible for the general administrative and support duties for the Service and serves as the initial point of contact for students, faculty, staff, and the public. This position requires the utmost professionalism, diplomacy, tact, and discretion. Reporting to the Director of Counseling and Wellness Services at Hunter College, the Administrative Coordinator’s responsibilities, in addition to the duties within CUNY Title Overview, include but are not limited to:

  • Compiles bi-weekly unassigned active case lists for counselor review

  • Assists with monthly case closure reviews and generates monthly Quality Assurance Reports

  • Distributes monthly email of client feedback surveys

  • Reviews and updates administrative manuals and forms

  • Performs administrative duties such as student appointment scheduling, timely communications, document management, supply inventory, and other administrative duties related to Trainee Orientation activities

  • Establishes trainee office assignments

  • Assists with the training of interns on various CWS procedures

QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

Experience in administrative support services in a mental health setting preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

($39,282 - $45,957). Salary commensurate with education and experience.

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefit. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Click on the "Apply Now" button and follow the application instructions. Please have your curriculum vitae/ resume and scholarly interest or cover letter with names and contact information of 3 references available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters. Incomplete application packages will not be considered.

CLOSING DATE

Open until filled with review of applications to begin July 27, 2017.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Hunter College

Job Title: Administrative Coordinator (Counseling and Wellness Services, Division of Student Affairs)

Job ID: 16964

Full/Part Time: Full-Time

Regular/Temporary: Regular