CUNY Administrative Coordinator - Department of Theatre in New York, New York


The Administrative Coordinator will report and assist the Chair of the Theatre Department in administration of department functions, procedures, records, payroll, budgets, expenditures, requests and orders of support and supplies. Typical duties may include, but are not limited to the following:

  • Develop and maintain efficient office procedures and methods. Serve as liaison to the Chair.

  • Produce and distributes key, complex management documents and reports with a high degree of accuracy, especially with regards to personnel-related matters, scheduling, and budget projections and allocations.

  • Administer special projects, events, and efforts to improve unit effectiveness.

  • Supervise and coordinate the duties of clerical and part-time personnel such as office assistants and student aids.


Bachelor's Degree required.


  • Ability to work effectively and efficiently in a fast-paced, service-oriented, student-centered department

  • Ability to work and communicate effectively with collaboratively and professionally in a team setting with diverse staff of all levels

  • Experience with budget preparation and management (including creation of spreadsheets in Excel), CUNYfirst, MS Word, MS Excel, Google Docs, Photoshop, and desktop publishing,

  • Demonstrated ability to apply a sound knowledge of best practices related management of records, including preservation and protection (familiarity with FERPA guidelines)

  • High degree of professionalism and personal integrity to maintain confidentiality

  • Detail oriented, self-directed, motivated, and proactive

  • Strong analytical, evaluative, and research skills

  • Background in performing arts and/or familiarity with needs of a performing arts unit a plus; marketing skills a plus


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Commensurate with qualification and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Applications can be submitted on-line by accessing the CUNY Portal on City University of New York job website ( and navigating to Careers at CUNYfirst. Current users of the site should access their established accounts; new users should click on the appropriate link to register.


Open until filled with review of applications to begin November 7, 2016.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Hunter College

Job Title: Administrative Coordinator - Department of Theatre

Job ID: 15713

Full/Part Time: Full-Time

Regular/Temporary: Regular