CUNY Administrative Executive Assistant - Government, Community & Cultural Affairs in New York, New York


This position will report to the Vice President of Government, Community & Cultural Affairs at the City College of New York. In addition to the Overview duties, the Administrative Executive Assistant will:

  • Provide high level of administrative support to the office.

  • Be responsible for confidential and time sensitive materials.

  • Supervise and train clerical staff.

  • Prepare and edit correspondence, communications, presentations and other documents including letters, memorandums and reports.

  • Prepare invoices, reports and financial statements.

  • Conduct research; assemble and analyze data to prepare complex management reports and documents.

  • Maintain library of archives, documents, and reference materials.

  • Works independently in the research and development of creative briefs to meet department objectives.

  • Support the maintaining of the office’s budget administration, expense reports, and invoice processing.

  • Organize meetings and events.


Bachelor's Degree and four years' relevant experience required.

  • Strong Computer Skills (Proficient in Microsoft Office).

  • City College experience preferred.


Provides support to a Campus or University Executive, organizing and supervising unit activities.

  • Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

  • Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

  • Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

  • Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

  • Procures required internal and external resources and services and manages their utilization.

  • May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

  • May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant


Higher Education Assistant




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

  • Go to and click on "Employment"

  • Click "Search job listings"

  • Click on "More search options"

  • Search by Job Opening ID number

  • Click on the "Apply Now" button and follow the instructions.


October 30, 2016


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: City College of New York

Job Title: Administrative Executive Assistant - Government, Community & Cultural Affairs

Job ID: 15677

Full/Part Time: Full-Time

Regular/Temporary: Regular