CUNY Administrative Executive Assistant – Student Affairs in New York, New York

POSITION DETAILS

John Jay College of Criminal Justice, a senior college of the City University of New York (CUNY), is an internationally recognized leader in educating for justice, committed to the advancement of justice and just societies. It is a public liberal arts college that enriches the entire learning experience by highlighting themes of justice across the arts, sciences, humanities, and social sciences. Located steps from Lincoln Center at the cultural heart of New York City, the College offers bachelors and masters degrees and participates in the doctoral programs of the Graduate Center of the City University of New York. John Jay College is also recognized for serving a broadly diverse student population. Under the leadership of its fourth president, Jeremy Travis, John Jay College has experienced unprecedented faculty hiring, an expansion of its curricular offerings, and the opening in 2011 of a new 600,000 square foot building complete with a black-box theatre, state-of-the-art lab space for students and faculty, a moot courtroom, and a variety of virtual learning settings.

The Administrative Executive Assistant will enter the Division at a time of growth and creative energy under the Vice President for Student Affairs. Student Affairs is an innovative, team-oriented division that provides integrated, student-centered educational activities that empower students to lead engaged socially responsible lives. Operating in a commuter, urban environment, John Jay students are affected by many external factors. This drives us to provide as many high-touch interactions as efficiently as possible while following best practices in the student affairs field.

Reporting directly to the Chief of Operations for the Division of Student Affairs, the successful candidate will be adaptable to working with all levels of faculty, administrative staff and students within the organization. In addition to the CUNY Title Overview, this position may require occasional weekend and evening work as well as the following responsibilities:

  • Create and maintain meeting schedules, arrange high level meetings, and maintain an ongoing calendar of reports, deadlines, and key dates.

  • Monitor financial commitments made to various programs, groups, and committees, ensuring that resources are made available as allocated in accordance with priorities.

  • Assist with the development of standard communications (reports, analyses, presentations, briefing materials, and responses).

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

PREFERRED QUALIFICATIONS The successful candidate will have the following experience, knowledge, skills, and abilities:

  • Four (4) years’ experience performing executive administrative support functions for a senior level executive in a higher education institution.

  • Grants administration and public sector budgeting experience.

  • Strong work ethic and character with a high degree of personal integrity to work with discretion and maintain confidentiality.

  • Be team-oriented and goal-oriented with the ability to simply, identify, and follow-through multiple priorities in a deadline driven environment.

  • Articulate, highly resourceful, flexible, well-organized, detail-oriented, and accurate with strong analytical skills.

  • Effective writing, editing, oral, and interpersonal communication and presentation skills.

  • Proficiency using Microsoft Word, Access, PowerPoint, Excel, Oracle/People Soft software.

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

  • Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

  • Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

  • Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

  • Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

  • Procures required internal and external resources and services and manages their utilization.

  • May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

  • May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$42,873 - $46,302

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

  • Go to www.cuny.edu and click on "Employment"

  • Click "Search job listings"

  • Search by job Opening ID number 15892

  • Click on "more options to search for CUNY jobs"

  • Click on the "Apply Now" button and follow the instructions

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.

CLOSING DATE

Review of resumes to begin November 21, 2016. Posting closes on December 10, 2016.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: John Jay College

Job Title: Administrative Executive Assistant – Student Affairs

Job ID: 15892

Regular/Temporary: Regular