CUNY Assistant Director - Executives on Campus Program in New York, New York
The Executives on Campus (EOC) Program offers Baruch College students the opportunity to meet and be mentored by representatives of the New York City’s diverse business community. It currently serves approximately 1400 students a year with 600 mentors, who are both alumni and friends of Baruch College. Executive mentors are paired with undergraduate and graduate students from the Zicklin School of Business, the School of Public and International Affairs, and the Weissman School of Arts and Sciences, and the Program requires a high level of collaboration between stakeholders both on and off campus. The Program engages the community while providing students with invaluable access and insight into what it takes to be successful entering the job market and in the workforce. The key activities of the program include one-on-one mentoring, guest lectures, leadership development, and special events. The overarching goal is to help students define and pursue their career aspirations and to develop career management skills that will allow them to navigate dynamic job markets throughout their working lives.
The Executive on Campus Assistant Director will manage operations, event production as well as marketing and student communications for the Executives on Campus Program. This position requires contact with College leadership, Baruch's most successful alumni, and the corporate community of New York City.
Specific responsibilities include but are not limited to the following:
Plan and implement 5-7 annual EOC events including coordinating project timelines, logistics, catering, and staffing. Events include: recruitment events, speed mentoring programs, speaker series, leadership development seminars, webinars, and receptions.
Partner with Career Offices, student-facing staff, and faculty to develop and drive student recruitment strategies.
Create and manage invitations for all EOC programs and events; draft and analyze post program surveys.
Supervise College Assistant and all applications, registration, and data management efforts.
Serve as editor-in-chief of quarterly EOC Newsletter including recruiting article writers, approving content, format, and design and distributing.
Manages the creation of marketing materials, mentor/mentee resource materials and program guides.
Supervise website and social media projects.
Manage EOC budget; record and submit invoices to ensure timely payment to vendors.
Work with external vendors to produce branded materials and gifts and maintain inventory.
Represent EOC at various on- and off-campus events.
Bachelor's Degree and four years' related experience required; at least three years of the related experience must be in program management and event planning. Superior planning, negotiation, operations, budgeting, and organizational skills. Outstanding customer service skills, and ability to juggle multiple projects at one time. Excellent communication (written and oral) and social media skills. Demonstrated ability to work independently and as part of a team within a fast paced environment, and partner across the department, with faculty and other administrators. Computer proficiency specifically Microsoft Word, Excel and PowerPoint, familiarity of Qualtrics and Raisers Edge a plus. Availability to work some evening hours.
CUNY TITLE OVERVIEW
Plans and manages special events, seminars, and conference services programs.
Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.
Plans event logistics and secures contracts and agreements.
May coordinate reservations and availability of internal campus facilities.
Creates and executes event communications, including invitations, agendas, and marketing information.
Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage). May hire and supervise staff assigned to event.
Creates fiscal records and reports; evaluates overall event success and reports to management.
Maintains ongoing communications with campus departments involved in events planning and execution.
Performs related duties as assigned.
Job Title Name: Administrative Events Specialist
Higher Education Assistant
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates should provide a resume and cover letter.
November 14, 2016
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Location: Baruch College
Job Title: Assistant Director - Executives on Campus Program
Job ID: 15716
Full/Part Time: Full-Time