CUNY Associate Director of University Accounting Operations (University Finance Manager) - Multiple Positions in New York, New York


The Associate Director of University Accounting Operations has stewardship responsibility to safeguard financial information, ensure that all systems, operations and processes that affect or are used to report financial data and produce financial statements maintain the highest level of integrity, and ensure that related system interfaces contain controls for data to be synchronized and reconciled accurately. The Associate Director will oversee data validity and quality to ensure that transactions are appropriately executed and recorded, including segregation of duties, to maintain appropriate checks and balances; set and monitor data integrity controls; maintain effective accountability structures; monitor and evaluate financial data structures and statements; and uphold financial policies. Reporting to the University Director for Accounting and Reporting, the Associate Director will enforce and maintain uniform accounting and reporting methods, business rules, data standards, and accounting policies and procedures across CUNY; be alert to control weaknesses and problems with account analyses and bank account reconciliations; and take corrective action.

Other duties include, but will not be limited to the following:

  • Produce regular and periodic analyses, reports, schedules, and reconciliations to detect errors and irregularities of transactions in a timely manner.

  • Evaluate and implement control mechanisms to identify significant fluctuations in account balances and activities between reporting periods and ensure fluctuations are properly supported by transactions.

  • Manage financial resources on an integrated University-wide financial and general ledger system via the common CUNYfirst infrastructure to prepare accurate, reliable, and timely consolidated financial statements and management reports efficiently.

  • Implement appropriate corrective action plans to improve the controls over data validity, security, access, availability, and confidentiality.

  • Manage daily office operations to reconcile tax levy and non-tax levy bank accounts; update the Chart of Accounts and CUNY Crosswalk; reconcile CUNYfirst General Ledger to NYS and NYC books and record transactions on a daily, weekly, monthly, and annual basis as appropriate;

  • Publish payroll and OTPS files from the NYS and NYC systems; clear all GL suspense entries; record annual payment entries for compensated personnel actions; process centralized transactions to the NYS and NYC systems for Central Office and the colleges;

  • Oversees the process of the Research Foundation summer salary refunds of appropriations in the Student Financial and University Accounting Systems; liaise with various internal and external stakeholders on financial data and system issues and reporting requirements to facilitate appropriate programming;

  • Represent the Office at various internal and external meetings (Payroll Officer, SFS); and oversee all activities to create a new fiscal year's files timely; and

  • Manage, develop, and evaluate full- and part-time professional and support staff of various levels.


Bachelor's degree and six years' related experience required.

The successful candidate will have the following knowledge, skills, and abilities:

  • Bachelor's Degree in Accounting or directly related discipline required.

  • Six (6) years of directly related and progressively responsible financial management experience required.

  • MBA or other advanced degree in a business discipline strongly preferred.

  • Professional accounting or financial licensure/certification preferred.

  • Knowledge of FASB, GASB and other accounting rules, principles, practices and reporting Requirements.

  • Experience with PeopleSoft ERP systems and financial business process re-engineering.

  • Detail oriented and accurate with strong numerical analysis, evaluation, and research skills.

  • Excellent communication skills, plus negotiation and presentation skills.

  • Strong organizational skills with the ability to establish plans, manage a large workload and multiple assignments with conflicting priorities, and meet deadlines in a time-sensitive office.

  • Be decisive, use sound judgment, and exercise diplomacy.

  • Work effectively individually and collaboratively with diverse stakeholders of various organizational levels.

  • Advanced proficiency using computers and standard office, financial, and relational database applications and systems, especially online general ledger and financial systems as well as Microsoft Excel and Access.


Assists in managing the University's financial operations, including accounting, reporting, analysis, and compliance activities.

  • Advises University and College managers on funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

  • Participates in developing University-wide budgeting policies and procedures; interprets and ensures compliance with University, State, and City policies, guidelines, rules and regulations

  • Participates in strategic planning and re-engineering efforts; evaluates outcomes and makes recommendations regarding resources

  • Develops and recommends fiscal policies and controls

  • Prepares and manages the production of financial, statistical, and analytical reports

  • Collaborates with government agencies, auditors, and others as needed

  • May negotiate contracts

  • May hire, supervise and train finance and/or clerical staff, and manage related administrative functions

  • Performs related duties as assigned.


Higher Education Associate




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


For full consideration, submit a position focused cover letter and resume with your online application. Your cover letter should clearly explain how your experience and credentials fulfill the duties and qualifications outlined.

The direct link to the job opening from external sources is: Page=HRSCEJOB_DTL&Action;=A&JobOpeningId;=15725&SiteId;=1&PostingSeq;=1


Open until filled; review begins October 28, 2016.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Central Office

Job Title: Associate Director of University Accounting Operations (University Finance Manager) - Multiple Positions

Job ID: 15725

Full/Part Time: Full-Time

Regular/Temporary: Regular