CUNY Facilities Coordinator - Environmental Health & Safety in New York, New York

GENERAL DUTIES

Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consultative services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

  • There are two Assignment Levels in this title (Level 1 and Level 2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

  • This specification describes typical assignments for this title; related duties may be assigned as needed.

ASSIGNMENT LEVEL 1

Under general supervision, with some latitude for independent initiative and judgment, evaluates space requirements, considering the environmental and program needs of the location being served. Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.

Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization. Meets with College personnel to survey, assess and identify specific program needs. Prepares reports and makes recommendations regarding space requirements. Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards. Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. Adheres to relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.

Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment. Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment. Creates work orders to define requirements for related improvements such as painting and carpentry work. Assists procurement personnel in completing the purchasing/contracting process.

Oversees installation of furniture, finishes, and equipment. Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel. Coordinates details of relocation of personnel, equipment, and materials. May provide input to, and assist, the Project Manager or General Contractor in projects involving construction. Prepares and presents progress reports.

  • Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.

  • Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

ASSIGNMENT LEVEL 2

In addition to performing the work in Assignment Level 1, performs the following with limited supervision and considerable latitude for independent initiative and judgment:

Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.

Creates College- or Unit-wide space management plans, considering future needs as well as growth and economic factors. Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements. Prepares management reports summarizing conditions, needs, and plans.

Researches, and provides input to management on, best practices and trends in space management. May develop local standards for space utilization, signage, furniture, and fixtures. Interprets CUNY-wide and external standards; communicates standards to the College or unit.

CONTRACT TITLE

Facilities Coordinator

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

  • Inspects, evaluates, and analyzes space utilization and requirements considering the environmental and lab personnel needs, interprets organizational plans, and communicates with those who occupy those spaces.

  • Assists management in consultative services, develops specifications for appropriate laboratory and facilities equipment, prepares reports, and oversees installation, calibration, and repair of equipment.

  • Adheres to procurement policies to coordinate with Purchasing, Accounts Payable, and Receiving, personnel to procure supplies and manage fixed assets.

  • Utilizes computer systems and databases to monitor safety equipment inspections, chemical inventories, and facility-related supplies.

  • Creates work orders to define requirements for related environmental improvements in laboratories, chemical storage rooms, and facility spaces. Makes recommendations regarding space requirements following applicable federal, state, and local environmental standards.

  • Works with Public Safety and Facilities Management and Planning personnel to safeguard property and maintain proper equipment controls.

  • Meets with College laboratory and facility personnel to survey, assess and identify specific needs related to health and safety.

  • Assists with coordinating and supervising the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel. Assists with details related to the relocation of personnel, equipment, and materials.

  • Assists in proper laboratory and facility cleanup and equipment disposal, transfer and salvage activities in accordance with all federal, state, and local environmental mandates.

  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS

ASSIGNMENT LEVEL 1

A baccalaureate degree from an accredited college and one year of related full-time experience (as described below), OR a four-year high school diploma or equivalent and four years of related full-time experience. College education may be substituted for up to four years of experience on the basis of 30 semester credits for one year.

Related experience includes work involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems.

Demonstrated English language proficiency, including the ability to speak, read, write, and understand English well enough to meet minimally acceptable performance standards set for job tasks.

A Motor Vehicle Driver's License, valid in the State of New York, may be required for some, but not all, positions.

ASSIGNMENT LEVEL 2

In addition to the requirements for Assignment Level 1, two additional years of related full-time experience as described above. A graduate degree in a related discipline may be substituted for the additional years of experience.

OTHER QUALIFICATIONS

Knowledge of federal, state, and local regulations as it pertains to environmental health and safety. Examples include FDNY, DOT, NYC DEP, EPA, OSHA, PESH and NYS DEC. Knowledge of computer systems such as Inspect-N-Track and ChemTracker Chemical Inventory.

COMPENSATION

New Hire: $47,732* Incumbent: $53,938 (10-08 cont) *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Click on the "Apply Now" button and follow the application instructions. Please have your resume or curriculum vitae and cover letter with names and contact information of 3 professional references available to attach into the application before you begin. The resume, cover letter and any other required documents must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format. Incomplete application packages will not be considered.

CLOSING DATE

December 23, 2016

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Hunter College

Job Title: Facilities Coordinator - Environmental Health & Safety

Job ID: 15966

Full/Part Time: Full-Time

Regular/Temporary: Regular