CUNY Administrative Coordinator - Political Science in Queens, New York

POSITION DETAILS

Often referred to as "the jewel of the CUNY system", Queens College sits on 80 acres of land and is a place of contrast: an urban school in a suburban setting. It is a place where a large and diverse student body receives personalized attention. This formula has made us one of New York's premier educational institutions.

With a mission to prepare students to become leading citizens of an increasingly global society, we offer a rigorous education in the liberal arts and sciences under the guidance of a faculty dedicated to both teaching and research. Our liberal arts, science and pre-professional programs earn us high rankings in prestigious college guides such as The Princeton Review America's Best Value colleges. Our students graduate with the ability to think critically, address complex problems, explore various cultures, use modern technologies and information resources, and have won prominence in nearly every field.

The Political Science department seeks to employ a full time Administrative Coordinator who will report to the department Chair. In addition to the CUNY Title overview, tasks include but are limited to:

  • Assist department in the preparation of support paperwork for faculty tenure and promotion.

  • Provide assistance to students with questions regarding departmental academic procedures and related matters.

  • Arrange meetings, appointments and assist with preparation of departmental special events.

  • Maintain and update spreadsheets and records related to departmental budget.

  • Coordinate honors and awards ceremonies for student recipients who achieved academic excellence (GPA of 3.5 and greater).

  • File and maintain registration documents and course schedules.

  • Provide administrative support for Faculty

  • Liaise with other departments of the college, advisory groups and student organizations.

  • Maintain calendar of report deadlines, events and important dates related to the Political Science department.

  • Assist Pre-Law Advisor with the administrative tasks of the program which include but are not limited to: publicizing events, maintaining records, sending correspondence to potential students etc.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

  • Demonstrated ability to multi-task in a fast-paced environment

  • Experience working in higher education, including extensive contact with faculty, staff and students

  • Working knowledge of PeopleSoft systems

  • Knowledge of Microsoft Word, Excel and PowerPoint

  • Demonstrated written and verbal communication skills

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$38,701

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

  • Go to www.cuny.edu and click on "Employment"

  • Click "Search job listings"

  • Click on "More options to search for CUNY jobs"

  • Search by Job Opening ID number (16354)

  • Click on the "Apply Now" button and follow the instructions

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, .pdf, .rtf, or text format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

CLOSING DATE

Search extended: April 25, 2017

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Queens College

Job Title: Administrative Coordinator - Political Science

Job ID: 16354

Full/Part Time: Full-Time

Regular/Temporary: Regular