CUNY CUNY Administrative Assistant, Level 1A - Engineering Science & Physics (Provisional) in Staten Island, New York

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

* OPEN TO CURRENT ELIGIBLE CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY *

Reporting to the Chairperson, the CUNY Administrative Assistant will provide supervision of the administrative clerical functions for the Department of Engineering Science & Physics. The successful candidate must have excellent interpersonal skills and demonstrate a high level of professionalism.

Additional tasks include, but are not limited to:

  • Assists with all aspects of the department's management adhering to strict deadlines.

  • Maintains the calendar of the chairperson and schedules/cancels meetings.

  • Assists the chairperson in the day-to-day operations of the department, including routine and special events and program activities.

  • Supervises and coordinates the clerical staff for the department.

  • Assists with training newly hired personnel in office duties and policies/procedures. Handles sensitive personnel files and maintains them for accuracy.

  • Prepares reports, including drafts, using information received from various sources. Drafts routine and complex correspondence and coordinates on paperwork for hiring adjunct faculty.

  • Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Assists department visitors with paperwork.

  • Performs other duties as assigned by Supervisor.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

  1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

  1. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.

  2. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.

  3. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

OTHER QUALIFICATIONS

Preferred qualifications:

  • Proficient in MS Word and MS Excel, with the willingness to learn additional software applications as needed.

  • Well organized, accurate, detail oriented and the ability to multitask in a high profile area where confidentiality is of utmost importance.

COMPENSATION

$45,412

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

To apply, please go to www.cuny.edu; select "Employment", "Search Job Listings," "More Options to Search for CUNY Jobs," then enter the Job ID# in the "Job Opening ID" field. Cover letter, resume, and additional supporting documents for candidacy must be submitted as one file.

CLOSING DATE

March 3, 2017

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: College of Staten Island

Job Title: CUNY Administrative Assistant, Level 1A - Engineering Science & Physics (Provisional)

Job ID: 16316

Full/Part Time: Full-Time

Regular/Temporary: Regular