Job Information

CUNY Academic Program Coordinator (aHEO) - Biological Sciences in Bronx, New York

Academic Program Coordinator (aHEO) - Biological Sciences

Job ID



Lehman College

Full/Part Time





The aHEO in the Department of Biological Sciences, reporting directly to the Chair will assist the Chair and Deputy Chair in completing all the major

administrative departmental functions necessary to ensure the efficient and timely management of hiring and onboarding

faculty, addressing student concerns or directing students to the appropriate agent, maintaining departmental

communications including the website, preparing budgets for requests and review and performing other duties as

necessary to maintain the efficient operation of the department.

Responsibilities include:

• Assisting the chair or deputy chair in completing the class schedule in a timely manner, entering all documentation

in the appropriate software, currently CourseDog, revising the schedule as needed, establishing relationships and

working with the Registrar’s office and schedulers.

• Assisting the chair or deputy chair in organizing and tracking all faculty hires, ensuring that priority hires, such as

3rd year adjuncts, doctoral students, and Grad As are assigned to classes in a timely manner, using appropriate

technology, such as Microsoft Teams or Dropbox to share information and collaborate with the chair or deputy


• Completing all paperwork for onboarding faculty in a timely fashion and working with appropriate offices (HR, NSS

dean’s office) to ensure that all paperwork is complete.

• Working with the Chair or Chair’s designee to manage basic office functions including the Chair’s schedule and the

department website, communicating with individual faculty to update websites as directed by the Chair or


• Organizing all departmental data in appropriate forms and archives to ensure easy access to minutes, schedules,

and reports of the past needed for current operations.

• Assisting the chair in preparing budget reports for annual budget reviews, using word processing, spreadsheet,

and presentation software appropriately for such reports, maintains accurate records of fiscal requests and

expenditures, and preparing the minutes for departmental meetings.

• Supporting the Director of the Animal Care Facility with required reports and budgeting.

• Supporting the Chair or designee in hiring and onboarding all College Assistants or non-teaching adjuncts for any

temporary appointments, including, but not limited to, peer tutoring in classes, grading, or proctoring in large

classes. Creating a timetable of requests for resources needed for effective operation of large classes.

• Supporting the Chair or designee in holding Departmental events, include the Basile Lecture, doctoral student

orientations, or other Department events.

• Working with other units in the college that support the efficient operation of the Department and completing

other appropriate duties as needed.


Bachelor's Degree required. Two years’ related experience preferred.

Education in a lab science strongly preferred.

Experience with Microsoft Office, Microsoft Excel, and demonstrated ability with collaboration or sharing software (Dropbox, Teams) required.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Provides basic operational and analytical support related to a College's specialized academic program.

  • Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

  • Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

  • Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

  • Collects and reviews syllabi to ensure compliance with standards

  • Serves as resource person for students and faculty regarding program policies and procedures

  • May supervise office operations and/or monitor department budget

  • Performs related duties as assigned.

Job Title Name: Academic Program Coordinator


Assistant to HEO




$51,781 -$56,370; salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).




CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.