Job Information

CUNY Admin Events Manager - Conference Center in Bronx, New York

Admin Events Manager - Conference Center

Job ID



Hostos Community College

Full/Part Time




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The Hostos Community College Conference Center hosts conferences and seminars for the College and the external community. The Center's top priority in event planning is to provide quality customer service and professionalism to ensure event success and participant satisfaction.

The Event's Manager reports directly to the Executive Chief of Staff. Duties include, but are not limited to the following:

  • Manages the Conference Center staff and its daily operations.

  • Manages the planning and scheduling of College events through Coursedog and Master Calendar.

  • Collaborates with the IT Department and University Registrar to customize events software in accordance with the College’s needs.

  • Plans and coordinates Office of the President events to meet Campus or University goals including Commencement, the President’s retreats, and College receptions.

  • Assists the Chief of Staff with special projects and assignments as needed.

  • Essential duties require on campus presence.


Bachelor's Degree and six years' relevant experience required.

The following qualifications are preferred:

  • Excellent communication and computer skills

  • Ability to work in a fast paced environment

  • Experience in commencement planning

  • Availability to work evening and weekend hours

  • Strong command in MS Teams and Zoom


Oversees planning and coordination of a variety of events to meet Campus or University goals.

  • Manages an ongoing calendar of events and creates overall scheduling plans for Campus facilities.

  • Works with Campus units or executives, student groups, and outside organizations to develop event concepts, plan detailed programs, and orchestrate successful logistical arrangements to enhance program success.

  • Prepares and manages budgets; manages contracts and ongoing vendor arrangements.

  • Prepares and manages guest lists, invitations, and arrangements for featured guests and speakers.

  • Coordinates with marketing, communications, development, and public relations staffs to develop and execute effective event marketing plans.

  • Develops expertise in state-of-the-art technology and media support; arranges for the most appropriate equipment, and assures staff receive appropriate training.

  • Prepares event briefing documents for key executives and media relations personnel.

  • May supervise a permanent staff, as well as staff hired to operate large events.

  • Reports to senior management on the success of events, including financial outcomes.

  • Performs related duties as assigned.

Job Title Name: Administrative Events Manager


Higher Education Associate




$70,453 - $79,188; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Employees hired on or after October 1, 2022, and their eligible dependents will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, employees will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day. Only after the 365th day can the employee participate in any Annual Fall Transfer Enrollment.

An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.


Applicants must apply online by accessing the CUNY website at and navigate to the following tabs: "Employment" and "Search Job Postings"

Please attach resume, and cover letter

*Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exempt on (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Open until filled with review of applications to begin April 10, 2023


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.