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CUNY Administrative Coordinator - Economics and Business in Bronx, New York

Job Title: Administrative Coordinator - Economics and Business

Job ID: 22151

Location: Lehman College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The successful candidate will report to the Department Chair and responsibilities include:

-Conduct administrative office functions which includes communicating with students, faculty, staff and administrative offices; preparing course schedules and faculty assignments; communicate with departmental faculty on matters such as submission of syllabi, grades, textbook information etc; coordinating and scheduling meetings with faculty, staff, administrators and with external parties; preparing and distribution of meeting minutes;

-Prepare, coordinate, submit and follow up on personnel paperwork and forms such as for reappointments, new hires and appointments, substitute lines, concurrence letters, workload forms, faculty time sheets etc;

-Assist and coordinate faculty and staff searches;

-Assist with the onboarding process of new adjunct hires;

-Coordinate onboarding, and track timesheets of student tutors for large section courses;

-Collect data for student tutors payments and hours on a spreadsheet during the semester term for end-year reporting

-Oversee and maintain the departmental data base and records on course offerings, faculty workload and assignments etc.;

-Communicate with vendors of department office equipment such as Office Copy Machines, fax machine, scantron and computer equipment;

-Maintain and track department Procurement budgets including; following up as necessary, OTPS, Travel, Auxiliary;

-Submit Buildings and Grounds work order requests for Economics and Business department;

-Supervise office staff and student workers.

QUALIFICATIONS

Bachelor's Degree required.

Up to 2 years of administrative experience in an academic department is preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

February 4, 2021

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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