CUNY Administrative Coordinator - Health Sciences in Bronx, New York

POSITION DETAILS

The Administrative Coordinator will be reporting to the Chair of Health Sciences at Lehman College and participates in the daily coordination of academic and administrative activities in the department. Additional duties include but not limited to:

  • Provide administrative support to department and assist with office operations.

  • Onboard adjuncts and full-time faculty for the Fall, Spring, Winter and Summer Semesters working with HR to ensure all required paperwork are submitted.

  • Input adjunct faculty in the system to produce workload and concurrence letters for department chair signature. Compose letters of Reappointment, Semester, Sixth-Semester, and Annual letters for Adjuncts and Full-time faculty.

  • Process personnel action forms for faculty. Assist full-time faculty with travel reimbursement, work closely with Accounts Payable for travel reimbursement, and process requisitions for HSD department and faculty.

  • Work closely with Budget to maintain HSD budget and EXS Lab Fees. Track start-up funds for full-time faculty.

  • Work closely with the staff at the Research Foundation to administer department’s RF account.

  • Work closely with Buildings and Grounds to arrange for furniture and facility services. Assist adjunct and full-time faculty with computer set up for classes.

  • Assist students in the undergraduate and graduate programs with inquiries. Provide prospective students with information about the HSD programs.

  • Work with faculty to grant HSD students permission for courses.

  • Maintain and update content for HSD directory, web pages, publications, and bulletin boards.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

April 3, 2019

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Administrative Coordinator - Health Sciences

Job ID: 20234

Location: Lehman College

Full/Part Time: Full-Time

Regular/Temporary: Regular