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CUNY Administrative Coordinator - Mexican Studies Institute in Bronx, New York

Job Title: Administrative Coordinator - Mexican Studies Institute

Job ID: 21306

Location: Lehman College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Lehman College is looking for an Administrative Coordinator for the Mexican Studies Institute at CUNY. Reporting to the Deputy Director, the Coordinator will provide administrative and program support to this administrative and academic institute, by coordinating department operations and assisting in its management. The Administrative Coordinator will be responsible for creating schedules; handling communications; and assigning, training, and supervising part-time staff, interns, and volunteers. This person will be responsible for tracking income and expenses of the institute and its programs; maintaining budgets; performing purchasing, accounting, and payroll activities; and preparing and generating financial reports on a regular basis to different stakeholders.

The Administrative Coordinator will prepare complex statistical reports and related charts and graphs. The Coordinator will support the day-to-day running of the office, by preparing and coordinating the distribution of informational and recruitment materials. In addition, this person is responsible for archiving all documents following CUNY procedures, keeping records of all events coordinated and co-sponsored by the institute, including those of various initiatives and grants.

In addition to the CUNY Title Overview, other duties will include, but are not limited to the following:

• Coordinates and organizes materials for key events.

• Performs miscellaneous clerical, administrative, research or other work related to the institute’s operation.

• Responsible for the facilities reservation of all institute events; liaisons with CUNY Central and other campuses’ facilities; and coordinates logistics during different events, including brochures and flyers.

Evening hours and some weekends are required.

QUALIFICATIONS

Bachelor's Degree required.

These professional and business core competencies are highly preferred:

• Demonstrated ability to apply a sound knowledge of best practices related management of files and records, including preservation and protection (familiarity with FERPA guidelines)

• Demonstrated experience in student management and development in a higher education environment with diverse student populations

• Strong presentation, verbal and interpersonal skills to successfully work with and present to diverse stakeholders in both English and Spanish

• Strong work ethic, character and personal integrity when dealing with sensitive documents

• Detail oriented with strong organizational, writing and editing skills

• Experience supervising office staff; demonstrated ability to work as a team player

• Ability to work well in student-centered, time-sensitive, dynamic and responsive office

• Computer proficiency using standard office software programs and applications

• Familiarity with CUNY First management of requisitions

• Bookkeeping and advanced MS Excel knowledge

• Fully bilingual Spanish/English

The ability to communicate in writing is an important job-related competency. All candidates will draft a writing sample as part of the interview process to demonstrate their ability to write memos and letters that are grammatically correct and express information clearly.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

November 26, 2019

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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