CUNY Administrative Manager - CUNY on the Concourse in Bronx, New York

POSITION DETAILS

Lehman College of City University of New York (CUNY) seeks an Administrative Manager for CUNY on the Concourse (COTC) in the School of Continuing and Professional Studies (SCPS). Located one mile away from the main campus, COTC occupies 26,000 sq. ft. of area and offers an array of educational, business and career services through unique collaborative efforts and partnerships with employers, community based organizations, public and private agencies, and foreign institutions. SCPS delivers services to over 13,000 non-matriculated students annually.

The Administrative Manager reports to the Dean of SCPS and is responsible for the comprehensive operational management and oversight of the facility including all programs and initiatives. Oversees day-to-day operations of CUNY on the Concourse including planning, directing, and coordinating the facilities in terms of operations, program development, program management, budget management, and maintenance. These responsibilities include administration of contracts and preparation of the strategic plans. In addition, the Administrative Manager is responsible for effectively managing space utilization, conducting space and traffic analysis including managing relationships with building contractors in accordance with the mission, policies, and standards of the School and the College. The Administrative Manager supervises full-time and part-time staff.

The Administrative Manager is also responsible for:

  • Recruitment, marketing, and management of COTC’s educational and entrepreneurship programs, including special training programs such as the VR Academy and serving on the EON/LEhman Advisory Board.

  • Overall operational management of the Business + Tech Incubators, including outreach, recruitment, program administration, as well as legal matters associated with leases and agreements.

  • Managing COTC testing center’s current and prospective portfolio (Prometric, NHA, Pearson Vue, Certiport, CLEP, TOEFL, CELSA).

  • Comprehensive facility/space and budget management.

  • Resource management, staff scheduling, hiring and HR coordination.

  • Managing COTC’s electronic processes, procedures, and record-keeping.

  • Responding to Requests for Proposals and assisting in the procurement and award process.

  • Planning, supervising and implementing grants and contracts.

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required. Two (2) years of facility management experience preferred.

The ability to communicate in writing is an important job-related competency. All candidates will draft a writing sample as part of the interview process to demonstrate their ability to write memos and letters that are grammatically correct and express information clearly.

CUNY TITLE OVERVIEW

Manages administrative and program activities of an academic or administrative unit.

  • Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

  • Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

  • Represents management in meetings and activities related to department administration.

  • Maintains archives, inventories, or collections of materials or records needed by the department.

  • Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

  • Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

  • Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

For technical issues: Contact the service desk by email: service.desk@cuny.edu. If you can, provide screenshots. Please do not provide your User Account password; it is not needed to investigate any issue.

For other questions: For questions about the content of any job posting, please contact the Human Resources department: Recruiting@lehman.cuny.edu.

CLOSING DATE

October 2, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Administrative Manager - CUNY on the Concourse

Job ID: 18563

Location: Lehman College

Full/Part Time: Full-Time

Regular/Temporary: Regular