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Job Information

CUNY College Assistant (Two Vacancies) in Bronx, New York

Job Title: College Assistant (Two Vacancies)

Job ID: 21742

Location: Hostos Community College

Full/Part Time: Part-Time

Regular/Temporary: Regular

GENERAL DUTIES

  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Hostos Community College is seeking two College Assistants to work in the Administration & Finance or Human Resources departments. College Assistants provide administrative support by performing clerical functions. This is an excellent opportunity for motivated individuals interested in pursuing a career in a related field. College Assistants will be assigned to work a schedule of 20 hours per week.

Duties include but are not limited to the following:

  • Provide assistance in the reception area; receive visitors, respond to inquiries and/or refer to appropriate staff.

  • Answer telephone, screen calls, take accurate messages, and provide general information.

  • Prepare and collate documents such as employee files and financial statements.

  • Review paperwork for accuracy; follow up on missing or incomplete documentation.

  • Maintain and update calendars, databases, lists, and files.

  • Schedule interviews and set up meetings as required.

  • Assist with the manual and electronic filing of documents; ensure appropriate retrieval and compliance to filing procedures.

  • Enter data into various systems.

MINIMUM QUALIFICATIONS

  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

The preferred candidate will possess:

  • Entry level experience in Administration & Finance or Human Resources

  • Ability to provide quality customer service

  • Excellent oral and written communication skills

  • Proficiency with Microsoft (Word, Excel, PowerPoint and/or Access)

  • Aptitude for detail and adaptability

COMPENSATION

$16 - $18/hour; commensurate with experience.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Applicants must apply online by accessing the CUNY website at www.cuny.edu and navigating to the following links: "Employment" and "Search Job Postings."

Please attach resume and cover letter with the names, addresses, and telephone numbers of three professional references.

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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