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CUNY Facilities Property Coordinator - Receiving and Property Management in Bronx, New York

Facilities Property Coordinator - Receiving and Property Management

Job ID

25621

Location

Hostos Community College

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

The mission of the Procurement Department is to ensure efficient College operations by obtaining all goods, equipment and services while ensuring compliance with rules and regulations set forth by all governing agencies. The Procurement Department seeks applications for a Facilities Property Coordinator. The successful candidate will report directly to the Procurement Director. Responsibilities include, but are not limited to the following:

  • Maintains a computerized inventory of existing and acquired assets

  • Supervises the inventory of all equipment and furniture

  • Reconciles all equipment records on an annual basis

  • Assesses conformation with all governmental guidelines and applicable accounting and auditing standards

  • Supervises the decaling and/or recording by numbers of college equipment

  • Oversees the administration, placement, transfer and disposal of equipment to other offices and locations

  • Creates, maintains and updates records for damaged, lost and stolen equipment

  • Supervises the reconciliation of equipment records on financial reports and prepares monthly status reports

  • Administers staff loaner program and maintains related accountability

  • Coordinates with IT and Security to report, track and recover missing inventory

  • Develops and implementes inventory system for non-inventorial assets

  • Assists the Director of Procurement, Property Management, Print Shop, Receiving and Mail Services in the development of policies and strategies to safeguard the college assets

  • Liaises with heads of departments, monitoring and maintaining accountability records for departmental asset portfolio

  • Coordinates with HR during exit interviews for asset recovery

  • Represents the Property Management Department at meetings as required

  • Supervises the maintenance of perpetual inventory of stock for various supplies

  • Supervises the receiving staff and related activities

  • Prepares and updates procedure manuals

  • Uses CUNYfirst system to manage receiving notification

  • Operates arrival system and utilizes system to automate delivery recordings

  • Creates and maintains receiving and delivery procedure for Tax Levy, Non-Tax Levy, and Research Foundation related purchases

  • Computerizes departmental supplies history, and budget and manage supplies accordingly

  • Coordinates with IT to maintain an IT equipment delivery and installation process

  • Manages multiple storage sites for the college assets

  • Performs other duties as assigned

  • Essential duties require on-campus presence

  • All CUNY employees must reside within a commutable distance to the tri-state area

QUALIFICATIONS

Bachelor's Degree required.

The following qualifications are preferred:

  • CUNY experience preferred

  • Experience with Financial Supply Chain module and PeopleSoft/Oracle is a plus

  • Proficiency with MS Excel and MS Word

  • Excellent organizational skills

CUNY TITLE OVERVIEW

Maintains and tracks fixed assets and equipment.

  • Coordinates and communicates with Purchasing, Accounts Payable, Receiving, and Storeroom personnel to track and manage fixed assets inventories

  • Conducts physical inventories of College property in accordance with established federal, state, and city policies and procedures

  • Works with College Public Safety personnel to safeguard property and maintain proper equipment control

  • Maintains systems and databases to track assets; prepares and reviews routine reconciliation reports

  • Assists in proper equipment disposal, transfer and salvage activities following City, State, and Federal regulations, and in accordance with University policy

  • Assists in records management

  • May supervise personnel in conducting inventory and performing routine tasks

  • Performs related duties as assigned.

Job Title Name: Facilities Property Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$51,781 - $68,245; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Employees hired on or after October 1, 2022, and their eligible dependents will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, employees will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day. Only after the 365th day can the employee participate in any Annual Fall Transfer Enrollment.

An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

Applicants must apply online by accessing the CUNY website at www.cuny.edu and navigating to the following links: "Employment" and "Search All Postings"

Please attach resume, cover letter, and three professional references.

*Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exempt on (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CLOSING DATE

Open until filled with review of applications to begin November 30, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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