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CUNY Administrative Specialist - Women's Center REVISED in Brooklyn, New York

Administrative Specialist - Women's Center REVISED

Job ID

25906

Location

Brooklyn College

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

Brooklyn College solicits applications for the Administrative Specialist in the Women’s Center. Reporting to the Director, the Administrative Specialist is responsible for managing the day-to-day operations of the office and providing administrative support to the Director and for a variety of departmental functions.

In addition to the CUNY Title Overview, duties include but are not limited to:

  • Supervise front desk functions. Manage and schedule a team of 10+ student workers. Develop tip sheets, train and supervise the students to perform office tasks, ranging from clerical duties, operating office equipment, event setup, updating bulletin boards/showcases, community outreach, etc.

  • Implement the Women’s Center's policies and procedures for student usage of the center, including sign-in and user traffic management.

  • Maintain and update records of all zoom rooms, events, and center usage, including daily use and one-on-one contacts.

  • Organize all files and event recordings in the cloud for the staff and students to use.

  • Maintain all office fiscal records such as in-house budget and expenses.

  • Coordinate the fiscal process, and submit all requisitions for office supplies, materials, and honorarium.

  • Participate in special events. Plan and organize meetings and events. Manage logistics and financial arrangements. Collaborate with internal and external stakeholders as needed.

Vaccine Mandate

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications

  • Working knowledge of fiscal processes within CUNYfirst.

  • Experience in event planning.

  • Experience supervising student workers in a college environment.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

  • Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

  • Works with appropriate offices related to personnel recruitment, expediting search activities

  • Research coordinates and organizes materials for key events such as promotion and tenure reviews.

  • Supervises and trains support staff and student workers.

  • Manages budget and coordinates purchasing, accounting, and payroll.

  • Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

  • Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$56,447- $62,411; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

From our job posting system, select "Apply Now'', create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, please visit https://cuny.jobs/brooklyn-college/new-jobs/ .

Applicants should provide a cover letter and resume in .doc or .pdf format.

CLOSING DATE

Open until filled with review of applications beginning December 13, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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