CUNY Jobs

Business Administrative Specialist (EOC Administrative Specialist) - Brooklyn Educational Opportunity Center

Job ID

25790

Location

NYC College of Technology

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

The State University of New York, Brooklyn Educational Opportunity Center, provides tuition free academic and workforce development training to eligible New York State residents, providing a pathway to lifelong learning, college access and economic self-sufficiency.

Reporting to the Director of Business Affairs, the Business Administrative Specialist provides support for the Office of Business and Administrative Services to ensure the successful operation of the department.

GENERAL DUTIES

The duties of the position include but are not limited to the following:

• Schedule and coordinate activities for all the administrative units of the department

• Maintain critical calendar dates and ensure adherence to project timelines for the department

• Assist in preparing budget and financial plans for the Center

• Assist in coordinating the purchasing of goods and services for the Center

• Assist in reviewing revenues and expenses to ensure that they are recorded appropriately

• Participate in the application of internal controls

• Process various personnel transactions involving employee record-keeping

• Work with Payroll to process personnel transactions

• Collaborate with Human Resources for hiring functions and processes

• Respond to queries from students, staff and the public

• Supervise office support staff, including student workers

• Perform other duties as assigned

QUALIFICATIONS

Minimum Qualifications

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications

• Degree in Business Administration, Management, Finance or related area.

• Excellent oral and written communication skills.

• Strong organizational and analytical skills.

• Demonstrated proficiency in Microsoft Office Suite and QuickBooks.

• Strong interpersonal skills, with ability to work effectively with faculty, staff, students, and the public.

Vaccine Requirement

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

• Works with appropriate offices related to personnel recruitment, expediting search activities

• Research coordinates and organizes materials for key events such as promotion and tenure reviews.

• Supervises and trains support staff and student workers.

• Manages budget and coordinates purchasing, accounting, and payroll.

• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

EOC Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Commensurate with qualifications and experience.

Salary Range: $52,267 to $64,649

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Open until filled, with review of resumes to begin on or after December 2, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.