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Job Information

CUNY College Assistant - Office of the Vice President for Student Affairs in Brooklyn, New York

College Assistant - Office of the Vice President for Student Affairs

Job ID

24667

Location

Brooklyn College

Full/Part Time

Part-Time

Regular/Temporary

Regular

GENERAL DUTIES

  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Office of the Vice President for Student Affairs at Brooklyn College is seeking a part-time College Assistant to provide clerical and customer support. The College Assistant reports to the Administrative Coordinator and in addition to the general duties will be responsible for the following:

  • Welcomes students and visitors in-person and on the phone, determine the nature of business, and direct to appropriate supervisors and departments.

  • Assist with phone coverage; answering and transferring incoming calls.

  • Assist with document preparation and conduct information searches.

  • May collect and compile data, utilize the search feature on the Brooklyn College and CUNY websites.

  • Review student requests for 24-hour access to campus.

  • Performs other administrative duties including typing, copying, faxing, organizing, filing and sorting documents, retrieve, sort and distribute mail, coordinate appointments/meetings, maintain records, and perform related tasks as required.

MINIMUM QUALIFICATIONS

  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

  • High School Diploma

  • Excellent interactions and ability to work comfortably with college students.

  • Ability to follow detailed instructions and multi-task.

  • Communicate clearly and effectively.

  • Ability to work both independently and as part of a team and work well with a variety of people/personalities.

  • Ability to work flexible hours.

  • Knowledge of computer programs, e.g. Microsoft Word, Excel, and publishing software for creating letters, flyers, etc, to assist with program recruitment efforts.

  • Familiarity with email and other electronic networking skills, including Zoom.

  • Strong work ethic and strong desire to help students achieve academic success at Brooklyn College.

  • Good organizational skills.

  • A background in working with students is a definite plus, but not required.

COMPENSATION

$15.61 - $18.27 per hour; commensurate with qualifications and experience. This is a part time position (up to 20 hours per week).

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

From our job posting system, select “Apply Now”, create a log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, please visit https://cuny.jobs/brooklyn-college/new-jobs/

Provide a cover letter describing qualifications for the position, a full resume, and contact information (name, phone number and email address) for three professional references in .doc or .pdf format.

CLOSING DATE

Review of applications to begin immediately and will continue until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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