CUNY Finance Payments Specialist - Accounts Payable in Brooklyn, New York

POSITION DETAILS

Brooklyn College invites applications for the Finance Payment Specialist in the Office of Accounts Payable

Reporting to the Associate Director of Accounts Payable, the Finance Specialist coordinates payments and check processing for the college’s tax-levy and non-tax levy funding sources. The Finance Specialist collaborates with the offices of Accounting, Fiscal and Business Services Center, Purchasing and Contracting, Budget, and Student Accounts.

The Finance Specialist performs the following duties:

  • Manage daily operations and staff of the Office of Accounts Payable and assist the Associate Director with cross-training activities.

  • Respond to vendor inquiries and follow up on outstanding invoices. Review all correspondence and communicate effectively with departments. Resolve all pending issues.

  • Monitor payments for recurring annual and monthly commitments. Review open purchase orders and follow up as appropriate. Follow up on stop payments orders and the issuance of replacement checks.

  • Maintain necessary records for State and University auditors. Ensure accurate record retention.

  • Analyze CUNYfirst eProcurement reports on a daily basis and follow up with departments and vendors to reconcile outstanding orders. Review purchase orders and coordinate paperwork for payment processing. Assist campus offices and departments with entering receipts in CUNYfirst.

  • Research and reconcile invoice discrepancies. Follow up on account inquiries and outstanding credits.

  • Implement and monitor suitable internal controls under the direction of the Associate Director.

  • Print and post non-tax levy, Brooklyn College Foundation and Depository checks. Void stale dated checks for non-tax levy entities and Depository.

  • Monitor payments for recurring annual and monthly commitments

  • Participate in year-end closing activities

QUALIFICATIONS

Bachelor's degree and four years' related experience required.

Preffered Qualifications

  • Bachelor’s degree in accounting, business administration, finance or related field preferred

  • Four years of direct experience working in Higher education environment and/or Accounts Payable

  • Knowledge of PeopleSoft/CUNYfirst, Statewide Financial Systems (SFS). Financial Edge or other accounting software is preferred.

  • Excellent communication and organization skills and a high attention to accuracy and detail.

  • Proficiency with Microsoft Office applications is required including Word and Excel.

  • Ability to work effectively in a team environment, both as team leader and participant.

CUNY TITLE OVERVIEW

Manages Accounts Payable functions at the College or Unit level.

  • Oversees day-to-day Accounts Payable activities and staff

  • Interprets rules and regulations from CUNY, New York State and/or New York City; develops compliance practices and monitors activity

  • Develops policies and procedures to enhance the effectiveness of payment activities and service levels

  • Assists in implementing, upgrading, and managing automated payment systems

  • Reviews data entry activities, identifying and resolving data quality issues

  • Investigates and reports on payment histories and other information for management

  • Performs related duties as assigned.

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

$47,340 - $49,193; Salary commensurate with qualifications and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please submit your application online by clicking on “Apply Now” below.

Applicants should upload the following in .doc, .pdf, or .rtf format:

  • A cover letter indicating the referenced JOB ID # 18972

  • Current resume

  • Contact information (name, phone number, and email address) for three references.

CLOSING DATE

July 18, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Finance Payments Specialist - Accounts Payable

Job ID: 18972

Location: Brooklyn College

Full/Part Time: Full-Time

Regular/Temporary: Regular