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CUNY Registrar Specialist - Office of the Registrar in Brooklyn, New York

Registrar Specialist - Office of the Registrar

Job ID

23499

Location

NYC College of Technology

Full/Part Time

Regular/Temporary

Regular

POSITION DETAILS

New York City College of Technology (City Tech) of the City University of New York (CUNY) is a comprehensive college in downtown Brooklyn offering associate and baccalaureate degrees in technology and health related degree programs, other career-oriented degrees and liberal arts transfer degrees in its Schools of Arts and Sciences, Technology and Design, and Professional Studies. We are the largest public college of technology in New York State and exceptional in that we go beyond traditional class offerings to create a high-tech, hands-on educational experience for our students, to prepare them for a rapidly changing world.

The Office of the Registrar at City Tech welcomes applications for Registrar Specialist.The Registrar Specialist will report directly to the Registrar Director and be responsible for coordinating many operational aspects of the office. The Registrar Specialist must demonstrate expertise in implementing new technology and knowledge of current issues and innovations in the field.

In addition to the CUNY Title Overview, the Registrar Specialist will:

  • Serve as project coordinator and work closely with IT staff, the DegreeWorks coordinator, and the college community to create and maintain Student Educational Planner (SEP) functionality configurations for City Tech.

  • Serve as the campus Subject Matter Expert (SME) for the Student Educational Planner functionality in DegreeWorks

  • Assist with faculty and staff training with Student Educational Planner and other platforms maintained by the Office of the Registrar on policy and procedures.

  • Participate in the development and implementation of policies and procedures regarding registration, student records, class schedules and graduation requirements.

  • Participate in the implementation of the 9.2 upgrade of the University's Enterprise Resource Planning (ERP) system at City Tech.

  • Maintain and implement academic policies as they evolve through governance process.

  • Assist the Registrar Director in establishing and implementing department goals and operating procedures as well as monitoring and evaluating program effectiveness.

QUALIFICATIONS

Bachelor's Degree and four years'records experience in a college or university Registrar's Office or an equivalent combination of education or experience.

Preferred qualificaitons:

-A functional knowledge of CUNYfirst, DegreeWorks, FACTS, and the flow of data from one system to another.

-Strong preference for proficiency in Ellucian DegreeWorks

-Ability to creatively and logically to solve problems and multi-task effectively.

  • Excellent written and verbal communication skills.

-Ability to interact with all levels of personnel and diverse populations.

  • Exceptional attention to detail and accuracy.

  • Demonstrated data management skills and related reporting capabilities; and strong analytical skills.

  • Proficiency with computers, Microsoft Office, and student information systems.

  • Strong organizational skills with the ability to manage multiple projects simultaneously in a fast-paced environment while consistently meeting deadlines.

-Able to be tactful and diplomatic in dealing with difficult issues and/or diverse organizations.

CUNY TITLE OVERVIEW

Administers College registration operations under management direction.

  • Coordinates registration services such as grade collection entries and changes, publication of semester course offerings, final examination schedules, classroom scheduling and requests for student information

  • Promotes policies and procedures in compliance with local, state and federal rules and regulations; advises College personnel regarding the development and implementation of responses to regulatory changes

  • Oversees the conformity of record release procedures to management policies and legal requirements, including the Family Rights and Privacy Act (FERPA) and other applicable laws and regulations governing the confidentiality of student records

  • Creates and reviews student communications from the Registrar's Office; ensures transcript and Degree verification requests are handled in a timely manner

  • Recommends and implements improvements to office operations; assists with strategic planning

  • Prepares reports and analyses on registration activities

  • May train faculty and staff on retention techniques, record-keeping protocol and/or registration systems

  • May supervise office operations and/or department budget

  • Performs related duties as assigned.

Job Title Name: Enrollment Registrar Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

Open until filled with review of resumes to begin on or after Febrary 3, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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