CUNY Academic Program Officer (Academic Program Coordinator) - Ph.D. Program in Theatre & Performance in New York, New York


The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Ph.D. Program in Theatre and Performance at the GC seeks an Assistant Program Officer (APO). The APO serves as the point person for all administrative matters in the Program which consists of over 60 students, 18 theatre faculty, and 10 film faculty. This position reports to the Program’s Executive Officer (EO).

Duties include but are not limited to:

  • Assists the EO in scheduling the Program’s courses, committee meetings, examinations specialization reviews and dissertation defenses.

  • Arranges rooms for classes, meetings, seminars, and special events as needed and informs the relevant parties.

  • Liaises with the Martin E. Segal Theatre Center regarding use of shared theatre/MESTC spaces for visiting scholars, student research spaces and performing arts archives.

  • Creates program announcements and disseminates course information.

  • Serves as a liaison for faculty, students, student applicants and GC administrators.

  • Manages the office and oversees student assistants.

  • Maintains academic records of students in databases and files folders.

  • Maintains records of alumni and produces annual alumni review.

  • Responsible for maintaining course schedules, language proficiency exams, first and second examinations and other tests and examinations for the Program.

  • Collects progress reports from all students finished with course work and from their advisors, arranges meetings of the U900 committee each semester to review these reports and contiguously updates their data on the Program's database.

  • Processes all level and grade changes, and Advancements to Candidacy; schedules and reports on dissertation and proposal defenses.

  • Reviews, edits and updates, when necessary, program documents such as the Program's Students ' Handbook to ensure compliance with the Program and the GC’s policies and procedures.

  • Compiles and reports dissertation topics annually to the Theatre Journal.

  • Conducts committees’ elections annually, schedules meetings of all committees as the EO recommends, keeps records of agenda items and minutes.

  • Manages the budget accounts and prepares reports.

  • Manages international scholarship funds and travel funds for students’ conference travel.

  • Tracks the Lucille Lortel Chair, Vera Mowry Roberts Chair in American Studies, the Doctoral Theatre Students Association (DTSA) Fund, the American Theatre Research Fund, the June Bennett Larsen Fund, and the Rosette Lamont Fund Income budgets by preparing requests for reimbursements and keeping these budgets financially balanced.

  • Orders all equipment and supplies requested for the program.

  • Liaises with IT staff regarding audiovisual equipment for classroom use.

  • Assists the EO with time management, planning and monitoring of milestones, tracking various dates, and managing the research and travel fund.

  • Performs other duties as assigned.


Bachelor's Degree required.

A preferred candidate should have:

  • More than one year of administrative experience, preferably in higher education.

  • Proficiency in using the internet and MS office – including Word, Excel, and Outlook.

  • Proficiency with CUNYfirst.

  • Ability to deal effectively and congenially with faculty, students and staff.

  • Excellent written and oral communication skills, and organizational skills.

  • Self-motivation and ability to work independently and capable of solving problems.


Provides basic operational and analytical support related to a College's specialized academic program.

  • Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

  • Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

  • Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

  • Collects and reviews syllabi to ensure compliance with standards

  • Serves as resource person for students and faculty regarding program policies and procedures

  • May supervise office operations and/or monitor department budget

  • Performs related duties as assigned.

Job Title Name: Academic Program Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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November 19, 2018


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Academic Program Officer (Academic Program Coordinator) - Ph.D. Program in Theatre & Performance

Job ID: 19630

Location: Graduate Center

Regular/Temporary: Regular