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CUNY Accounts Payable Coordinator (Finance Coordinator) in New York, New York

Accounts Payable Coordinator (Finance Coordinator)

Job ID

24275

Location

Central Office

Full/Part Time

Regular/Temporary

Regular

POSITION DETAILS

The Office of Budget and Finance (OBF) administers the accounting, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community on various financial practices and policies.

Reporting to the Accounts Payable Manager or designee, the Accounts PayableCoordinatorwill process full cycle Accounts Payable functions forassigned departments within Central Office and all colleges under the Shared Service umbrella, provide direct support and assistance to the Accounts Payable team and Management on day-to-day processes, properly code and match vendor invoices for vouchering in CUNY first, respond to inquiries, and track vendor payment obligation. The Accounts Payable Coordinator will assist with the development of Accounts Payable Customer Service Call Center to include training Call Center Staff. The Coordinator will also assist with the delivery and development of training material relative to the Accounts Payable function in the Procure to Pay Module in CUNYfirst and will ensure training is consistent and compliant with New York State, New York City and University policy. Training will be delivered on a set schedule to the University Community and as needed to Central Office and Shared Services Participants.

Other duties include but will not be limited to the following:

  • Processes Employee Fringe Benefits for the University and other specialty vouchers such as State Aid, Intra City and Adjunct Health payments;

  • Reviews, tracks, and problem solves items related to purchase order encumbrances, payment, and year-end reconciliations;

  • Assists in preparing reports and analyses related to paymentand expense data;

  • Gathers information and responds to audit requests from the City, State and/or Internal Audit and external audit;

  • Coordinates with Vendor Management Unit to enter new vendors into SFS/FMS and CUNYfirst;

  • Tracks, maintains and reviews call center logs to ensure responsiveness;

  • Acts as liaison between departments and vendors;

  • Works closely withEnd Users,Procurement and Budget areas to ensure prompt payment and coordinates timely vendor payments;

  • Matches invoices to Receipts in CUNYfirst and obtains all required signatures and appropriate documentation to issue payments;

  • Maintains files and documentation thoroughly and accurately, in accordance withUniversity assignedpolicy and accepted accounting practices;

  • Assists with special projectsand performs related duties as assigned.

Note: Until further notice, this is a hybrid position, eligible to work remotely and work in the office.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications:

  • Degree in Accounting or business discipline preferred;

  • Higher Education experience a plus;

  • Knowledge of PeopleSoft/Oracle or other large ERP system is a plus;

  • Excellent oral, written communication and organizational skills;

  • Interpersonal and presentation skills and the ability to work with diverse stakeholders of various organizational levels;

  • Detail oriented and accurate with strong numerical analysis, evaluation and research skills;

  • Ability to work productively as an individual contributor and collaboratively as a team member in a time sensitive and customer responsive office;

  • Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines;

  • Ability to conduct trainings with established materials for the Procure to Pay Module in CUNYfirst;

  • Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel (including pivot tables and VLOOKUP), Word, Power Point, Office 365 and SharePoint.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

  • Prepares, reconciles and distributes expenditure and related accounting reports

  • Creates and maintains various spreadsheets related to financial analysis

  • Processes and tracks transactional entries

  • Provides support in the administration of various business operations

  • Coordinates with various departments on accounting matters

  • Monitors systems and operations to assure a smooth workflow

  • Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range is $43,520 - $64,633. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a resume online via CUNY's web-based job system.

The direct link to the job opening from external sources is: https://home.cunyfirst.cuny.edu/psp/cnyepprd/GUEST/HRMS/c/HRSHRAM.HRSCE.GBL?Page=HRSCEJOB_DTL&Action=A&JobOpeningId=24275&SiteId=1&PostingSeq=1

CLOSING DATE

Position is opened until filled. Resume review begins on April 28, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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