CUNY Accounts Payable Coordinator (Finance Coordinator) in New York, New York

POSITION DETAILS

The Office of Budget and Finance (OBF) oversees four key financial areas for the University: Accounting, Financial Reporting and Accounts Payable; Treasury, Cash Management and Investments; and Procurement including Minority and Women Owned Business Enterprise (MWBE) program support. OBF administers the accounting, purchasing, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community on various financial practices and policies.

Reporting to the Accounts Payable Manager or designee, the Accounts Payable Coordinator will process full cycle Accounts Payable functions for assigned departments within Central Office and the five pilot colleges under the Shared Service umbrella, provide direct support and assistance to the Accounts Payable team and Management on day-to-day processes, properly code and match vendor invoices for vouchering in CUNY first, respond to inquiries, and track vendor payment obligations.

Other duties include but will not be limited to the following:

  • Reviews, tracks, and problem solves items related to purchase order encumbrances, payment, and year-end reconciliations.

  • Assists in preparing reports and analyses payment data.

  • Gathers information and responds to audit requests from the City, State and/or Internal Audit.

  • Coordinates with Vendor Management Unit to enter new vendors into SFS/FMS and CUNYfirst.

  • Acts as liaison between departments and vendors.

  • Works closely with Procurement and Budget areas to ensure prompt payment and coordinates timely vendor payments.

  • Primary responsibility for the processing of Employee Fringe Benefits for the University and other specialty vouchers such as State Aid, Intra City and Adjunct Health payments.

  • Balances invoices to receipts in CUNYfirst and obtains all required signatures and appropriate documentation to issue payments.

  • Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

  • Works closely with Training Manager and conducts training University wide with established materials for the Procure to Pay Module in CUNYfirst.

  • Assists with special projects as assigned.

QUALIFICATIONS

Bachelor's Degree required.

Other Qualifications The successful candidate will have the following knowledge, skills and abilities:

  • Degree in Accounting or business discipline preferred

  • Higher Education experience.

  • Knowledge of PeopleSoft/Oracle is a plus.

  • Excellent oral, written communication and organizational skills.

  • Interpersonal and presentation skills and the ability to work with diverse stakeholders of various organizational levels.

  • Detail oriented and accurate with strong numerical analysis, evaluation and research skills.

  • Ability to work productively as an individual contributor and collaboratively as a team member in a time sensitive and customer responsive office.

  • Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines.

  • Ability to conduct trainings with established materials for the Procure to Pay Module in CUNYfirst.

  • Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel (including pivot tables and VLOOKUP), Word, Access and SharePoint.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

  • Prepares, reconciles and distributes expenditure and related accounting reports

  • Creates and maintains various spreadsheets related to financial analysis

  • Processes and tracks transactional entries

  • Provides support in the administration of various business operations

  • Coordinates with various departments on accounting matters

  • Monitors systems and operations to assure a smooth workflow

  • Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a position focused cover letter and résumé with your online application.

CLOSING DATE

Open Until Filled. Review of resumes may begin on December 12, 2018.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Accounts Payable Coordinator (Finance Coordinator)

Job ID: 19783

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular