CUNY Administrative Coordinator - Advanced Science Research Center in New York, New York

POSITION DETAILS

  • THIS POSITION IS ONLY OPEN TO CURRENT CUNY EMPLOYEES--------------

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

Charged with shaping and enhancing the GC’s messaging and reputation, the Office of Communications and Marketing produces strategic and tactical communications plans and print, digital, video, and social media assets in support of institutional goals. In addition, the Communications team prepares marketing materials including reports and data summaries, and event and targeted meeting materials for senior leaders including the President, Provost, Deans, Vice Presidents and campus partners. The team also supports cross-campus marketing projects and special events.

The Administrative Coordinator will support the work of the Office of Communications and Marketing, focusing on the Graduate Center’s uptown location, the Advanced Science Research Center (ASRC). S/he will support the daily management of the ASRC’s event and marketing activities. The incumbent will also handle a variety of tasks assigned at the direction of the manager. The position will report to the Associate Director of Public Relations and will be located at ASRC. In addition to the CUNY Title Overview, duties include but are not limited to:

  • Maintains the master events calendar and processes new requests.

  • Updates the event webpage.

  • Coordinates support services such as custodial, media services, and facilities requests.

  • Updates internal mailing lists and databases by inputting data from a variety sources.

  • Prepares digital signage using PowerPoint and internal software technologies as needed.

  • Formats content and graphics for promotional materials using pre-existing templates.

  • Maintains inventory of promotional materials.

  • Assists with special events including convocation, commencement, public programs, and receptions.

  • Prepares reports by compiling, consolidating, formatting, and summarizing information, graphs, and presentations.

  • Distributes reports and departmental communications.

  • Updates job knowledge by participating in educational opportunities.

  • Performs other duties as assigned.

QUALIFICATIONS

Bachelor's Degree required.

A preferred candidate should have:

  • Proficiency in Microsoft Office and understanding of Content Management Systems (CMS) solutions.

  • Excellent customer service and communications skills.

  • Experience preparing reports and presentations for a communications or marketing department.

  • Experience supporting a senior manager.

  • Nonprofit or higher education experience.

  • Experience using databases and CRM tools (i.e. Salesforce).

  • Strong work ethic, high degree of professionalism, and personal integrity.

  • Excellent organizational skills.

  • Ability to work with audio visual systems.

  • Ability to participate in events outside the workday schedule.

  • Ability to work early mornings, evenings, and weekends as needed.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization). Please upload all documents in Word or PDF format.

CLOSING DATE

October 30, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Administrative Coordinator - Advanced Science Research Center

Job ID: 19458

Location: Graduate Center

Regular/Temporary: Regular