Job Information

CUNY Administrative Coordinator (aHEO), Assistant to the Department Chair - Economics in New York, New York

Administrative Coordinator (aHEO), Assistant to the Department Chair - Economics

Job ID



Hunter College

Full/Part Time





Reporting to the Chair of the Hunter College Department of Economics and Accounting, the Administrative Coordinator will assist the department chairperson with all aspects of departmental administration, including personnel actions, budgeting, purchasing, scheduling courses, and being a liaison to other college and university offices. In addition, the successful candidate will take an active role in the supervision of department staff and student assistants.

In addition to the CUNY Title Overview, the Assistant to the Department Chair’s responsibilities will include, but not be limited to:

• Coordinate, organize, and perform daily clerical and administrative duties

• Provide administrative assistance to the department and serve as a liaison for students, faculty, and staff.

• Prepare and monitor various budget allocations.

• Supervise and ensures approval of personnel actions and purchase requisitions; maintains compliance with College and University policies and contractual obligations.

• Support the department chairperson in scheduling and staffing all courses for the department.

• Organizes departmental events.

• Work with the PeopleSoft/CUNYfirst system to perform the specified duties such as tracking faculty workload reporting in CUNYfirst.


Bachelor's Degree required.

Preferred Qualifications

Two years of experience in an administrative setting is preferred.

Preferred candidates will have experience in higher education administration or at a similar venue.

Applicants experienced with the use of web- based student information management systems such as Peoplesoft/CUNYfirst will be given priority in consideration.

Must have experience with Windows operating systems, Excel spreadsheets; querying and scheduling.

Superior interpersonal skills and effective oral and written communications skills are essential for dealing with faculty, students, college staff, service providers, and vendors.

Must have demonstrated satisfactory qualities of personality and character and ability to work with others for the good of the institution.

Vaccine Requirement

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.($43,520 - $84,478)

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 25146

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

  • Cover Letter and/ or Statement of scholarly interests

  • Curriculum Vitae/ Resume

  • Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.


The search will remain open until the position is filled. The committee will begin reviewing complete applications on October 14, 2022. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.