Job Information

CUNY Administrative Coordinator (aHEO) in Curriculum and Teaching (SPELL/COPE) in New York, New York

Administrative Coordinator (aHEO) in Curriculum and Teaching (SPELL/COPE)

Job ID



Hunter College

Full/Part Time





Coordinate and implement administrative functions in consultation with Principal Investigator/Faculty Advisor.

This position reports to the Department Chair.; specific responsibilities include:

  • Provide basic program information, instructions, and materials as requested by students, faculty, and others who contact the program

  • Maintain program’s fiscal plans and budgets; pay all invoices; report to/consult with the PI on all major financial decisions prior to implementation.

  • Oversee basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information in consultation with PI/faculty advisor.

  • Maintain an annual calendar of educational events for students

  • Help identify best office practices and assist the Program in developing and implementing performance improvements.

  • Assist in creating performance improvement education modules for ongoing education of the Department staff.

  • Represent the program and attend Literacy program manager meetings at CUNY Central office and NYC RAEN (Regional Adult Education Network), and other related meetings as required.

  • Reserve and coordinate logistics for classroom, testing, registration and orientation spaces.

  • Complete and submit all required NYSED reports (with CC to supervisor) in consultation with PI/faculty advisor.

  • Oversee and provide administrative support to case managers, teachers, tutors, and office staff, under the oversight and supervision of the PI/faculty advisor.

  • Assist with search and on-boarding process for new staff, when necessary, in coordination with the PI/faculty advisor.

  • Maintain an evaluation system for teacher effectiveness which includes insights from students, peer teachers, and other observers in the classroom such as tutors from the MA program.

  • Provide training and assist with professional development related to position duties and responsibilities in consultation with PI/faculty advisor.

  • Assist with online course management system for teachers so that students have opportunities to use course and online language learning materials

  • Coordinate a system of teacher peer-observations

  • Maintain accurate student records and provide support for students.

  • Oversee entry of all student data and test scores into ASISTS (NYSED data management system).

  • Maintain and update students' learning portfolios, progress reports, and attendance records


Bachelor’s degree and Bilingual fluency in Spanish required.

Time Commitment:

This is a full-time position (35 hours/week), with occasional evening hours, Tuesday through Saturdays. All day Saturday availability is required.

Preferred Qualifications:

  • Bilingual fluency in Spanish (strongly preferred)

  • Being multilingual

  • Two years of relevant experience

  • Experience working in an adult ESL program

  • Prior experience in working with immigrant communities

  • Strong reading, writing, listening and speaking skills in English

  • Ability to provide services in a manner sensitive to the backgrounds and cultures of program participants

  • Experience working with students and familiesin the NYC public school system

Vaccine Requirement:

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience, within the approved range for this position (currently $43,520 - $46,923).

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic,arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website . To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number24425. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

  • Cover Letter

  • Curriculum Vitae/ Resume

  • Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.


The search will remain open until the position is filled. The committee will begin reviewing complete applications on August 22, 2022. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.