Job Information

CUNY Administrative Coordinator (aHEO) - Provost's Office in New York, New York

Administrative Coordinator (aHEO) - Provost's Office

Job ID



Hunter College

Full/Part Time




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The Administrative Coordinator position reports to the Chief of Staff to the Provost. The position will provide direct support to the Chief of Staff, the Provost, and the Associate Provosts. In addition to the CUNY Title Overview, the Administrative Coordinator will:

  • Manage the Provost’s calendar;

  • Manage telephone and in-person access to the Provost;

  • Handle confidential issues related to faculty, staff and students;

  • Monitor the Provost’s correspondence, handle mailings;

  • Prepare and distribute the academic calendar, manage contact lists;

  • Plan/organize office events, meetings, and special projects;

  • Provide budget support related to part-time employees and vendors, manage appointments and time sheets for part-time employees and administrative staff;

  • Update office databases, lists, and files to ensure completeness and accuracy; maintain current information on the office website;

  • Provide basic information, instructions, and materials as requested by faculty, students, staff, and others who contact the office

  • May supervise student workers;

  • Assist the Provost and Chief of Staff with other duties as needed.


Bachelor's Degree required.

PREFERRED Qualifications

  • Ability to work effectively and efficiently in a fast-paced, service-oriented, student-centered department

  • Ability to work collaboratively and professionally in a team setting with a diverse staff of all levels and communicate effectively with staff in other offices such as HR, Payroll, Registrar, Dean’s Office, Hunter Foundation Office

  • Experience with budget preparation and management (including the creation of spreadsheets in Excel)

  • Strong familiarity CUNYfirst

  • High degree of professionalism and personal integrity to maintain confidentiality

  • Detail oriented, self-directed, motivated, and proactive

  • Strong analytical, evaluative, and research skills

  • Experience with MS Word, MS Excel, Google Docs

  • Experience with Photoshop, desktop publishing, and marketing skills a plus


Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.($44,411-$54,268)

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 26199

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required

material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _or ç)).

Incomplete applications will not be considered.

Please include:

  • Cover Letter and/ or Statement of scholarly interests

  • Curriculum Vitae/ Resume

  • Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred


The search will remain open until the position is filled. The committee will begin reviewing complete applications on February 6 , 2023. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.