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CUNY Administrative Coordinator (aHEO) - Romance Languages in New York, New York

Administrative Coordinator (aHEO) - Romance Languages

Job ID

25577

Location

Hunter College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

Reporting to the Chair of the Hunter College Department of Romance Languages, the Administrative Coordinator will assist the department chairperson with all aspects of departmental administration, including personnel actions, budgeting, purchasing, scheduling courses, and serving as liaison to other department and college offices. In addition, the successful candidate will take an active role in the supervision of department staff and student assistants.

In addition to the CUNY Title Overview, the Assistant to the Department Chair’s responsibilities will include, but not be limited to:

• Coordinate, organize, and perform daily clerical and administrative duties

• Provide administrative assistance to the department and serve as a liaison for students, faculty, and staff.

• Prepare and monitor various budget allocations.

• Supervise and ensures approval of personnel actions and purchase requisitions; maintains compliance with College and University policies and contractual obligations.

• Support the department chairperson in scheduling and staffing all courses for the department.

• Organizes departmental events.

• Work with the PeopleSoft/CUNYfirst system to perform the specified duties such as tracking faculty workload reporting in CUNYfirst.

QUALIFICATIONS

Proficiency using computers and software programs and willingness to learn new systems, such as:

Microsoft Office

GSuite

Slack

Zoom

Calendly

AEMS

PRAssist

CourseDog

CUNYFirst

Blackboard

WebInvoicing

Time and Leave program

VACCINE REQUIREMENT

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience ($60,394-$72,837).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 25577

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

  • Cover Letter and/ or Statement of scholarly interests

  • Curriculum Vitae/ Resume

  • Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on December 21, 2022. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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