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CUNY Administrative Coordinator - Assistant to the Department Chair (Geography and Environmental Science) in New York, New York

Job Title: Administrative Coordinator - Assistant to the Department Chair (Geography and Environmental Science)

Job ID: 20838

Location: Hunter College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Reporting to the Chair of the Hunter College Department of Geography and Environmental Science, the Administrative Coordinator will assist the department chairperson with all aspects of departmental administration including personnel actions, budgeting, purchasing, scheduling courses, and being a liaison to other college and university offices. In addition, the successful candidate will take an active role in the coordination of space and facilities and the supervision of department staff and student assistants.

In addition to the CUNY Title Overview, the Assistant to the Department Chair’s responsibilities will include, but not be limited to:

• Coordinate, organize, and perform daily clerical and administrative duties

• Provide administrative assistance to the department and serve as a liaison for students, faculty, and staff.

• Prepare and monitor various budget allocations. May prepare financial reports including budget projections.

• Supervise and ensures approval of personnel actions and purchase requisitions; maintains compliance with College and University policies and contractual obligations.

• Support the department chairperson in scheduling and staffing all courses for the department.

• Supports departmental participation in and contributions to doctoral and master's programs including student progress and graduate assistantships.

• Attends and act as recording secretary at all scheduled faculty meetings.

• Organizes departmental events.

• Work with the PeopleSoft/CUNYfirst system to perform the specified duties such as tracking faculty workload reporting in CUNYfirst.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

Two years of experience in an administrative setting is preferred.

Preferred candidates will have experience in higher education administration or at a similar venue.

Applicants experienced with the use of web- based student information management systems such as Peoplesoft/CUNYfirst will be given priority in consideration.

Must have experience with Windows operating systems, Excel spreadsheets; querying and scheduling. Knowledge of geography and the earth sciences is a plus.

Superior interpersonal skills and effective oral and written communications skills are essential for dealing with faculty, students, college staff, service providers, and vendors.

Must have demonstrated satisfactory qualities of personality and character and ability to work with others for the good of the institution.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on the "Apply Now" button and follow the application instructions. Please have your curriculum vitae/ resume and scholarly interest or cover letter with names and contact information of 3 references available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on August 5, 2019. Applications submitted after the deadline will only be considered if the positions remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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