Job Information

CUNY Administrative Coordinator - Counseling and Wellness, Division of Student Affairs in New York, New York

Job Title: Administrative Coordinator - Counseling and Wellness, Division of Student Affairs

Job ID: 21494

Location: Hunter College

Full/Part Time: Full-Time

Regular/Temporary: Regular


Hunter College Counseling & Wellness Services (CWS) supports students’ academic, social, and emotional success through the provision of mental health services on campus. This fast-paced service provides assessment, counseling, consultation, crisis intervention, outreach, and referral to enrolled students. CWS also provides consultation services to faculty and staff, along with a host of campus outreach programming to help promote mental health awareness on campus.

CWS seeks a professional, reliable Administrative Coordinator who can support the day-to-day operations of the Service. The Administrative Coordinator is responsible for the general administrative and support duties of the Service, and serves as the initial point of contact for students, faculty, staff, and the public. This position requires the utmost professionalism, diplomacy, tact, and discretion.

The Administrative Coordinator will report to the Director of Counseling & Wellness Services. In addition to the CUNY Title Overview, the Administrative Coordinator will be responsible for, but not limited to the following duties:

  • Compiles bi-weekly unassigned active case lists for counselor review

  • Assists with monthly case closure reviews and generates monthly Quality Assurance Reports

  • Manages client feedback survey process and related statistical analysis

  • Reviews and updates administrative manuals and forms

  • Performs administrative duties such as student appointment scheduling, timely communications, document management, supply inventory, and other administrative duties related to Trainee Orientation activities

  • Establishes trainee office assignments

  • Assists with the training of interns on various CWS procedures


-Bachelor's Degree required.

-Experience in administrative support services in a mental health setting preferred.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Click on the "Apply Now" button and follow the application instructions. Please have your curriculum vitae/ resume and scholarly interest or cover letter with names and contact information of 3 references available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Candidates must also be prepared to have two letters of reference tendered promptly upon request.


The search will remain open until the position is filled. The committee will begin reviewing complete applications on December 27, 2019. Applications submitted after the deadline will only be considered if the positions remain open after initial round.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.