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CUNY Administrative Coordinator - Medical Education (2 Positions) in New York, New York

Administrative Coordinator - Medical Education (2 Positions)

Job ID



CUNY School of Medicine

Full/Part Time




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The CUNY School of Medicine (CSOM) at The City College of New York (CCNY), is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (B.S.) and Doctor of Medicine (M.D.) degrees in seven years. CSOM will graduate its first MED class in 2020. CSOM also offers a Master of Science degree in Physician Assistant Studies (P.A.). Our mission is to provide access to medical education to talented youth from social, ethnic, and racial backgrounds historically underrepresented in medicine and to develop health professionals committed to practicing in under-served communities with a special emphasis on primary care. It has a reputation for excellence that has earned national acclaim for performance and a broad network of clinical sites for clerkships.

The CUNY School of Medicine is seeking 2 Administrative Coordinators to serve in the Medical Education Department. The Administrative Coordinators will report to the Assistant Dean for Basic Science Curriculum and other faculty in the Department of Medical Education who lead problem-based learning and coaching for our medical students. They will provide general administrative support to the faculty in their execution of their educational activities.

The Administrative Coordinator's duties will include but are not limited to:

  • Maintains lecture materials and objectives in LEO database Converts quiz material into LEO format

  • Organizes and distributes problem-based learning session materials

  • Compiles and deploys quiz material on LEO database

  • Coordinates the schedules of faculty and administrators, Arranges meetings/sends meeting requests, and maintains the accuracy of Microsoft outlook calendar

  • Proctors examinations and distributes examination score reports to students

  • Communicates with lecturers (phone, email) and arranges sessions for presenters (live, podcasts, etc.).

  • Assists with the distribution and collection of evaluations

  • Performs related duties as assigned


Bachelor's Degree required.

Preferred Qualifications

• Excellent organizational, interpersonal, oral and written communication skills, including a high level of attention to detail.

• Demonstrated ability to work independently as well as collaboratively in a fast-paced, dynamic environment.

• Proficient with Microsoft Office suite (Word, Excel, PowerPoint)


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefit from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Salary range: $44,411 - $54,268


Visit, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 25273 or Title (Administrative Coordinator). Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.


Open until filled with resume review to begin November 2, 2022


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.