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CUNY Administrative Coordinator in New York, New York

Job Title: Administrative Coordinator

Job ID: 22614

Location: Baruch College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Reporting to the Vice President for Information Services and Dean of the Library, this position will perform office and administrative duties in support of the College’s Information Services Division, which includes the Baruch Computing and Technology Center, William and Anita Newman Library, and Office of Institutional Research.

In addition to the duties outlined in the CUNY Title Overview, tasks include, but are not limited to:

  • Support the Vice President and Assistant Vice President with the development and delivery of programs of service through assistance with planning activities, implementation details with other offices, communication with service users, and documentation of accomplishments.

  • Coordinate the Division’s purchasing and revenue reporting activities and participate in the application of internal controls.

  • Administer special projects, events, and efforts to improve the effectiveness of the Division.

  • Collect routine performance data from units of the Division, compile reports, and distribute to managers and other designated recipients.

  • Collaborate with Human Resources for all hiring needs and payroll functions.

  • Serve as a liaison to various College offices and student organizations.

  • Assist with coverage at office reception desks.

QUALIFICATIONS

Bachelor’s degree required.

Preferred qualifications:

  • Detail oriented with strong organizational, writing, proofreading, and editing skills with solid analytical, evaluative, and research skills.

  • Ability to work well in a time-sensitive, customer-service centered office.

  • Advanced skills in the use of spreadsheets, including pivot tables.

  • Experience working in an administrative office in an academic setting.

  • Experience with CUNYfirst or PeopleSoft is preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Please upload a resume and cover letter. Incomplete application packages will not be considered.

CLOSING DATE

August 12, 2021

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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