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CUNY Administrative Events Coordinator in New York, New York

Job Title: Administrative Events Coordinator

Job ID: 22815

Location: Baruch College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Reporting to the Associate Director for Recruiting and Internships at the Starr Career Development Center, the successful candidate will assist in managing the multitude of small and large-scale events hosted by the Center. This person will also help ensure smooth internal operations, while triaging students' and other constituents' inquiries. The Administrative Events Coordinator will help coordinate student workers and help with marketing and event logistics. The ideal candidate will have excellent communication skills, teamwork, and detail orientation to interface with diverse undergraduates and represent the Center to its many external stakeholders. The Starr Career Development Center (Starr) is a fast-paced, highly utilized student service which provides comprehensive career services to Baruch's 16,000 undergraduates from the time they enter as freshman through graduation, with additional services for alumni.

  • Assist the Employer Relations team in planning, preparing for, and executing Center’s signature events, workshops, panels and large-scale programs for students from all three schools and majors.

  • Collect data and evaluation to assess the effectiveness of Center’s events, programs and workshops paying attention to the college’s diverse undergraduate population;

  • Coordinate employer presentations including room reservations, food ordering, and equipment, and market events to students and faculty

  • Create marketing materials, update Center’s handouts and materials and develop content for website and weekly newsletters

  • Manage the front office operations by ensuring sufficient staff and coverage for the front office

  • Coordinate opening and closing of the Starr Career Development Center

  • Recruit, train and provide ongoing supervision/professional development for student interns working at the Center

  • Coordinate Peers and Interns’ schedule, monitor and assess the need of student appointments throughout the semester

  • Maintain department fiscal plans and budgets; assists in budget administration and invoice processing

  • Represent unit to internal and external organizations and vendors

  • Assist in leading first Year Seminar each fall and or spring semester

QUALIFICATIONS

Bachelor's Degree required.

  • Strong communication, interpersonal, and administrative skills

  • Ability to work in a fast-paced complex team environment

CUNY TITLE OVERVIEW

Assists in planning, preparing for, and executing special events of various kinds.

  • Assists in logistical and program planning for seminars, conferences, and special events.

  • Represents unit to internal and external organizations and vendors, handling many inquiries independently.

  • Organizes correspondence, accounts, contracts, and billing for all events.

  • Creates and distributes marketing communications and materials; create and distribute any required event materials.

  • Coordinates invitations, reservations, and ticket arrangements as needed; manages travel arrangements and/or special guest requirements.

  • Assures technology and equipment are available as needed and operate properly.

  • Collects information to evaluate program/event success, and report results to management.

Job Title Name: Administrative Events Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Please upload a resume and cover letter. Incomplete application packages will not be considered.

CLOSING DATE

November 4, 2021

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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