CUNY Administrative Executive Assistant – Division of Science in New York, New York
Administrative Executive Assistant – Division of Science
City College of New York
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The Administrative Executive Assistant for the Division of Science will report to the Dean of Science at The City College of New York. In addition to the CUNY Title Overview, the Administrative Executive Assistant duties include but are not limited to the following responsibilities:
• Oversee general day-to-day operations of the Office of the Dean of the Division of Science
• Maintain a yearly schedule of personnel actions for faculty and staff including evaluations, reappointments, promotions, working with departments to ensure a timely progression of necessary steps
• Oversee the hiring process of new employees, including preparing Personnel Action Forms and other onboarding forms and workflows; Assist the Dean of Science in scheduling meetings
• Maintain personnel files for each employee of the Division of Science, coordinating with departments as necessary
• Supervise temporary employees and part-time employees in the Office of the Dean
Bachelor’s degree and four years’ related experience required.
• Proficient with Microsoft Excel, including basic analyses and data visualization.
• Experience in Project Management.
CUNY TITLE OVERVIEW
Provides support to a Campus or University Executive, organizing and supervising unit activities.
Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
Procures required internal and external resources and services and manages their utilization.
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Job Title Name: Administrative Executive Assistant
Higher Education Assistant
COMPENSATION AND BENEFITS
Salary Range: $62,411- $68,004. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on "Employment"
Click "Search job listings"
Click on "More options to search for CUNY jobs"
Search for Job Opening ID number: 27163
Click on the "Apply Now" button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
Untill filled with review of applications to begin on September 15, 2023.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.