CUNY Administrative Manager - Campus Operations in New York, New York

POSITION DETAILS

The City University of New York's Graduate School of Public Health and Health Policy (SPH) seeks an experienced professional to serve as the Manager of Campus Operations at its leased space in Central Harlem. The Campus Operations Manager is responsible for the planning, management, administration, and execution of facilities-related services, procurement and other operations for the School. Reporting to the Senior Associate Dean for Administration and working in partnership with the School’s leadership, Campus Offices (e.g. Budget, Information Technology, Purchasing and Public Safety) University Offices (e.g. Facilities Planning, Construction and Management and the Controller), the Manager of Campus Operations will coordinate and integrate all facilities-related activities and services for the School.

Duties will include but are not limited to:

  • Collaborate with the School’s leadership to establish and execute short-term and long-term priorities and requirements to maximize the efficient and cost-effective use of campus facilities to meet the School’s needs and strategic goals.

  • Develop, implement and monitor protocols, procedures, systems and reports related to the School’s facilities and operations, as detailed in items 3-10 below.

  • Manage space allocation and utilization and room scheduling.

  • Oversee event planning and logistics.

  • Manage the purchase of furniture and equipment, moves and the redesign of current space to accommodate the changes and growth in faculty and staff, as well as future space planning.

  • Manage facility and equipment maintenance and repair, coordinating the work with functional experts (e.g. IT, Public Safety, engineering) and outside contractors, maintenance, personnel, vendors, suppliers and others.

  • Oversee tax-levy and non-tax-levy assets for the School, including the fixed asset inventory system and annual equipment re-inventory.

  • Manage the storage, transfer and disposal of property and e-waste in accordance with City, State, Federal and University rules and guidelines.

  • Facilitate business service partnerships and agreements with external vendors and contractors.

  • Serve as the College's sustainability coordinator to develop and implement its sustainability plan which includes conservation, preventative maintenance and awareness, and operate a sustainable and green campus in compliance with the University's sustainability goals.

  • Represent the School on University Bodies, such as the Sustainability Council.

  • Supervise custodial and other facilities staff.

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required.

A preferred candidate should have:

  • Master’s Degree in facilities management, business administration, public administration or a related field preferred.

  • Experience in facilities management and space planning, preferably in a higher education or public sector setting.

  • Knowledge of CUNY and New York State asset management, procurement and other relevant regulations and guidelines.

  • Experience with space management, room scheduling and inventory/asset management software.

  • Experience serving as liaison between building occupants and facilities professionals.

  • Exceptional customer-service orientation and demonstrated ability to collaborate with diverse constituencies, including faculty, staff, students, visitors, facilities and maintenance personnel and others.

  • Strong organizational skills with the ability to work in a fast-paced environment and establish priorities, manage multiple demands and meet deadlines.

  • Excellent written and verbal communication skills.

  • Ability to motivate staff and work with diverse constituencies.

  • Ability to work occasional evenings and weekends hours.

  • Knowledge of PeopleSoft (CUNYfirst) asset management and procurement modules is a plus.

CUNY TITLE OVERVIEW

Manages administrative and program activities of an academic or administrative unit.

  • Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

  • Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

  • Represents management in meetings and activities related to department administration.

  • Maintains archives, inventories, or collections of materials or records needed by the department.

  • Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

  • Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

  • Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

October 26, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Administrative Manager - Campus Operations

Job ID: 19315

Location: CUNY School of Public Health

Full/Part Time: Full-Time

Regular/Temporary: Regular