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CUNY Administrative Manager (HEA) - Finance, Planning and Operation, Division of Student Affairs in New York, New York

Administrative Manager (HEA) - Finance, Planning and Operation, Division of Student Affairs

Job ID



Hunter College

Full/Part Time




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The Administrative Manager will report to the Senior Director, Finance, Planning and Operations. In addition to the CUNY Title Overview, the Administrative Manager will be responsible for the following duties:

  • Collaboratively develop strategic and administrative plans for a more efficient operation.

  • Provides organizational management for programs and projects not limited to budget and personnel.

  • Recommends and implements improvements to processes and procedures that will enhance efficiency and student services.

  • Assists the Director with outcome assessment and strategic planning to further develop program offerings, and evaluates strategies to expand program offerings.

  • Audits operating budgets for the Division of Student Affairs. Conducts monthly review and reconciliation of reports; prepares financial and budget analysis of programs, including procurement and accounts payable. Performs year-end, quarterly, monthly and ad-hoc analyses.

  • Monitors suitable internal controls spanning across Tax Levy and Non-Tax Levy Related budgets.

  • Creates and implements formal training sessions related to CUNYFirst procurement and other functions.

  • Manages staff appointments, reappointments, searches, reclassifications and other Human resources projects.

  • Recruits, trains, supervises and manages administrative and professional staff.

  • Serves as liaison with the college offices such as Computer Information Services, Facilities and Public Safety.

  • Serves on relevant College committees.


Bachelor's Degree and six years' relevant experience required.


  • Master’s Degree in Higher Education Administration or Business Administration is preferred.

  • The preferred candidate will have demonstrated excellent qualities of personality and character and the ability to work with others for the good of the institution.

  • Experience in a higher education setting preferred; strong knowledge of payable processing; knowledge of computer systems and software including word processing, spreadsheets, database, general ledger system and online systems preferred.

  • Excellent oral, written, and analytical skills; great organizational skills; and ability to manage multiple projects simultaneously also preferred.


Manages administrative and program activities of an academic or administrative unit.

  • Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

  • Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

  • Represents management in meetings and activities related to department administration.

  • Maintains archives, inventories, or collections of materials or records needed by the department.

  • Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

  • Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

  • Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager


Higher Education Associate




Salary commensurate with education and experience ($86,645 to $104,057).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


The search will remain open until the position is filled. The committee will begin reviewing complete applications on Dec. 4, 2023. Applications submitted after the deadline will only be considered if the positions remain open after initial round.


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website or and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).

Incomplete applications will not be considered.

Please include:

· Cover Letter or Statement of scholarly interests

· Curriculum Vitae/ Resume

· Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.