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CUNY Administrative Specialist (HEOa) -  VP for Student Affairs and Dean of Students, Division of Student Affairs in New York, New York

Job Title: Administrative Specialist (HEOa) - VP for Student Affairs and Dean of Students, Division of Student Affairs

Job ID: 22785

Location: Hunter College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

The Administrative Specialist will report to the Vice President for Student Affairs and Dean of Students. In addition to the CUNY Title Overview, the Administrative Specialist will be responsible for the following duties:

-Assists the Vice President with all aspects of departmental administration including policies and procedures.

-Acts as liaison to other departments, college and university offices and take an active role in the management of space and facilities within the department.

-Develops responses to internal and external inquiries; makes appropriate referrals and ensures prompt resolutions.

-Maintains highly organized management and administrative systems, archives, and inventories for the Division of Student Affairs activities.

-Maintains strong relationships with key stakeholders including those on Campus, within the University and external.

-Manages the Department Office, College Assistants, and part-time personnel such as work-study students, and other temporary staff.

-Acts as liaison for all HR related transactions, including on boarding of new employees.

-Oversees materials for reappointment, promotion, and personnel actions.

-Plans, organizes and implements special events and projects as requested.

-Prepares timely and accurate internal and external communications, complex management documents, correspondence and reports in an appropriate manner.

-Prepares financial reports, including budget projections and requests, and monitor budget allocations.

-Provides support for ongoing assessment activities and assists with analysis of results and create reports.

-Works with senior administration and office staff to manage ongoing projects. Monitors follow-up activities and deadlines.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

The ideal candidate will have:

  • Experience in a higher education setting preferred

  • Excellent attention to detail, writing, editing, organizational and interpersonal skills

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

  • Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

  • Works with appropriate offices related to personnel recruitment, expediting search activities

  • Research coordinates and organizes materials for key events such as promotion and tenure reviews.

  • Supervises and trains support staff and student workers.

  • Manages budget and coordinates purchasing, accounting, and payroll.

  • Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

  • Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on the "Apply Now" button and follow the application instructions. Please have your curriculum vitae/ resume and scholarly interest or cover letter with names and contact information of 3 references available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on October 15, 2021. Applications submitted after the deadline will only be considered if the positions remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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