Job Information

CUNY Administrative Specialist - Medical Education in New York, New York

Administrative Specialist - Medical Education

Job ID



CUNY School of Medicine

Full/Part Time




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The Administrative Specialist will report directly to the Deputy Dean of Medical Education in the Sophie Davis Program in

Biomedical Education/CUNY School of Medicine at The City College of New York. Under direction, with latitude for the

exercise of independent initiative and judgment, this position will perform administrative work following relevant

departmental, College and University procedures.

In addition to the duties above, the Administrative Specialist will:

  • Be responsible for administrative work to support the education program including scheduling meetings, arranging travel

for educational meetings, editing and distributing surveys, collecting and analyzing data, and assisting with accreditation


  • Support the Deputy Dean and Assistant Deans for the Basic Science and Clinical Curriculum with any administrative tasks

related to the curriculum, education scholarship or tasks related to their professional work

  • Prepare materials for presentations to faculty, staff and students of the CUNY School of Medicine and to regional and

national education organizations

  • Support various CUNY School of Medicine committees including scheduling, creating agendas, collecting and distributing

materials and taking minutes

  • Support activities related to teaching, research and outreach

  • Work with the Chair to ensure completion of dossiers for faculty appointments, renewals, promotions, tenure reviews,

and other personnel actions.

*Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications

-Demonstrated solid leadership skills and the ability to work with others for the good of the department, school and


  • Displayed initiative, flexibility, and ability to work independently with minimal supervision

  • Displayed attentiveness to detail and deadlines

  • Exercises diplomacy

  • Demonstrated superior operational skills, interpersonal skills, excellent oral and written communication skills and

experience managing databases

  • Experience with CUNYFirst and Blackboard

  • Proficiency in Outlook, Excel, Word and PowerPoint


Provides administrative and program support to an administrative or academic department.

  • Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

  • Works with appropriate offices related to personnel recruitment, expediting search activities

  • Research coordinates and organizes materials for key events such as promotion and tenure reviews.

  • Supervises and trains support staff and student workers.

  • Manages budget and coordinates purchasing, accounting, and payroll.

  • Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

  • Performs related duties as assigned.

Job Title Name: Administrative Specialist


Higher Education Assistant




Salary commensurate with education and experience.

Salary range $85,000 - 95,000

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

*Until further notice, this is a hybrid position, eligible to work remotely and work in the office.



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Candidates should provide a resume and cover letter.


Open until filled, with resume review to begin on February 8 2023.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.