CUNY Administrative Specialist - Physics in New York, New York
Administrative Specialist - Physics
City College of New York
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The Administrative Specialist will report to the Chair of the Physics department at The City College of New York. In addition to the CUNY title Overview, the Administrative Specialist duties include but are not limited to the following:
Oversee the daily administrative operations and communications in Physics; provide program support
Develop reports and maintain documents for the department pertaining to faculty searches, current faculty, advising activity, enrollment, self-studies, and accreditation
Work with department Chair to schedule courses and manage faculty workloads
Provide administrative support for Master's in Physics, including communicating with students and publicizing the Programs
Provide basic advice and information to adjunct faculty, undergraduate and graduate Physics majors and minors
Liaise with the Science and Engineering divisions along with the Scheduling office to create Physics course for students in those divisions in order to fulfill requirements for graduation
Track and monitor enrollment verification, submissions of grades from faculty and updating textbook information for Physics courses using CUNYfirst
Create projections for the adjunct budget working with the department Chair to plan ahead and ensure Physics courses offered stay within the budget
Manage final exam schedule each semester and liaising with the scheduling department to ensure rooms are available for departmental courses and finals
Provide additional administrative support and special projects as needed within the department
Work with the Chair and Office of Development to ensure that scholarship and donor funds are awarded on a schedule
Maintain room schedule including all conference and breakout rooms
Update and edit the department's website to promote and advertise student activities to recruit majors and endorse faculty achievements
Assist with coordinating visits of colloquium and seminar speakers including making travel and lodging arrangements
Conduct outreach through department events and social media
Supervise part-time staff and student workers
Perform related duties as assigned
Bachelor's degree required and four years of related experience.
• Ability to take initiative and multi-task when necessary
• Strong written, verbal, and interpersonal communication skills
• Knowledge of practices and technologies used in college financial services/accounts payable, and enrollment services
• Familiarity with MS Office programs (Word, Excel, PowerPoint, and Outlook), Virtual Platforms (Teams, Zoom, WebEx), Social Media Platforms (Facebook, lnstagram, Linkedln) and G-Suite (Google Docs, etc)
• Enthusiasm for Physics and the mission of the Physics department
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
Works with appropriate offices related to personnel recruitment, expediting search activities
Research coordinates and organizes materials for key events such as promotion and tenure reviews.
Supervises and trains support staff and student workers.
Manages budget and coordinates purchasing, accounting, and payroll.
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
Performs related duties as assigned.
Job Title Name: Administrative Specialist
Higher Education Assistant
COMPENSATION AND BENEFITS
Salary Range:$52,267 through $99,532. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on "Employment"
Click "Search job listings"
Click on "More options to search for CUNY jobs"
Search for Job Opening ID number: 27105
Click on the "Apply Now" button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
Open until filled with review of resumes to begin August 24, 2023.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.