CUNY Administrative Specialist in New York, New York

POSITION DETAILS

The Graduate School of Public Health and Health Policy (SPH) is dedicated to providing cutting edge graduate degree programs and to identifying, designing, implementing and evaluating public health initiatives that promote population health and social justice. SPH faculty members are recognized leaders in health policy, community health interventions, epidemiology and biostatistics, environmental health, nutrition and public health informatics, among other areas. Faculty and students are actively engaged in research, education and practice to promote healthy cities for a healthy world. School is located in a new vertical campus in the heart of Harlem in New York City.

Reporting to the Senior Associate Dean for Student and Academic Affairs and the Associate Dean for Research, the Administrative Specialist serves as the administrative point person and is responsible for helping to ensure the successful functioning of two (2) Units: the Office of Academic Student and Academic Affairs; and the Office of Sponsored Programs and Research.

Responsibilities include:

  • Create departmental budget plans based on priorities.

  • Initiate and oversee purchases of goods and services.

  • Monitor departmental spending activities, oversee hiring process, schedule events, organize travel arrangements and reconcile travel expenditures.

  • Serve as the administrative liaison with other academic departments, research and operational units within the School.

  • Maintain the calendars and schedule meetings for the Senior Associate Dean and Associate Dean.

  • Maintain an on-line presence and proof read and update website content.

  • Prepare reports, as required by the department, School, University, State and accrediting bodies.

  • Supervise professional and part-time staff.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications:

  • Progressively responsible experience performing confidential administrative work in a higher education or related setting.

  • Experience in managing and preparing the budget and accounting functions.

  • Experience working with databases to compile, translate, and utilize student and institutional data .

  • Proficient using computers and software programs, especially PeopleSoft, Microsoft Office, Microsoft Outlook, or other e-mail and scheduling applications.

  • Experience preparing reports.

  • Strong work ethic and integrity with a high level of professional discretion and confidentiality.

  • Motivated and enthusiastic self-starter with the ability to take initiative, use sound judgment, and resolve problems diplomatically and discretely.

  • Strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines.

  • Customer service and detail orientation.

  • Excellent verbal, written, and interpersonal communication skills.

  • Ability to work effectively, collaboratively, and cooperatively with diverse students, faculty, staff and external constituencies.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

  • Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

  • Works with appropriate offices related to personnel recruitment, expediting search activities

  • Research coordinates and organizes materials for key events such as promotion and tenure reviews.

  • Supervises and trains support staff and student workers.

  • Manages budget and coordinates purchasing, accounting, and payroll.

  • Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

  • Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

October 1, 2018

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

Job Title: Administrative Specialist

Job ID: 19213

Location: CUNY School of Public Health

Full/Part Time: Full-Time

Regular/Temporary: Regular