Job Information

CUNY Assistant Director of Grants in New York, New York

Assistant Director of Grants

Job ID



Borough of Manhattan CC

Full/Part Time



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Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to the intellectual and personal growth of our students. With enrollment of more than 17,500 students, BMCC is among the largest of the 25 institutions comprising the City University of New York (CUNY). With more than 50 academic degree programs as well as certificate and micro credentials created with industry partners, BMCC continues to be an integral resource and supportive partner in creating a better, more equitable New York City. Located in Tribeca in downtown Manhattan, BMCC is an inclusive community that promotes an atmosphere of mutual respect of each members’ ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. The College was named as one of the 10 national finalists for the Aspen Prize for Community College Excellence. A 2020 report from the Brookings Institution ranked BMCC third nationwide in helping students to advance up the socioeconomic ladder.

BMCC’s Office of Sponsored Programs (OSP) is the office authorized to submit grants, accept awards, and oversee the management of more than $12 million in sponsored programs that support student programming, faculty research, and improvements to college activities. OSP offers the college community resources and support for grant proposal development and project management, facilitates the submission of proposals and the administration of funded projects to advance the college’s strategic priorities and its mission to provide instruction, research, and public service. Reporting to the Dean for Sponsored Research & Grants in the Office of Sponsored Programs, the Assistant Director of Grants will work closely with the Research Foundation of CUNY (RFCUNY) to ensure effective grant, contract, and fiscal management of sponsored programs. This person is tasked with helping to submit grants, negotiate receipt of grant awards, establish grant accounts, support and oversee grant fiscal management, and monitor for compliance with sponsors, RFCUNY, and CUNY policies. Additionally, the Assistant Director assists the Dean in communicating staff goals and priorities, drafting budgets, and developing policies, procedures, and systems that ensure productive and efficient office operations.

Other duties include:

  • Provide technical assistance and training to project directors/principal investigators on matters that may

  • include using the system, managing and monitoring budgets, college, Research

  • Foundation, City University of New York, and sponsor regulations and compliance best practices.

  • Work with the Research Foundation to ensure the fiscal integrity of programs through timely and

  • effective budget encumbrances, budget modifications, program extensions, submission of reports to

  • agencies and other compliance issues.

  • Draft negotiating points for the Dean in finalizing and accepting the contract terms, budgets, and budget

  • revisions with funding agencies.

  • Establish accounts for awarded grants.

  • Monitor grant management activity to spot exceptions and issues; troubleshoot.

  • Coordinate the issuance and reimbursement of salary advances between the college’s business office

  • and the Research Foundation.

  • Follow up with chairpersons, faculty, and administrators to obtain information on workload, released

  • time, and replacement faculty to generate Staff Effort Notices for released time claims.

  • Investigate, analyze, and assist in solving grant management-related issues.

  • Monitor and report on the President’s 9th Ledger funds.

  • Generate reports as needed for analysis of activities, as requested by CUNY or RFCUNY, or as

  • requested by other BMCC units, such as the Budget Office.

  • Participate in relevant professional activities and personal development in the field.

  • Serves on college-wide committees.


Bachelor's degree and six years' related experience required.

The successful candidate must have strong technical experience in grant managements, be familiar with public sector funding agencies, and have experience in preparing proposal budgets. At least six years of management experience in sponsored programs within a postsecondary environment is preferred. Knowledge of CUNY Research Foundation policies, practices and systems, and knowledge of various government agency program requirements and practices are a plus.

The ideal candidate must demonstrate:

  • Strong and effective interpersonal and communication skills with diverse constituencies.

  • Strong analytical skills.

  • Excellent budgeting and calculating skills.

  • Excellent organizational skills and attention to detail.

  • Ability to use judgment in decision making.

  • Ability to manage and impart confidential information.

  • Ability to prioritize, plan, develop, and coordinate multiple activities and projects.

  • Ability to work in a team and adapt to changing conditions and priorities.

  • Ability to meet deadlines under pressure.

  • Ability to work in a team and adapt to changing conditions and priorities.

  • Competency in MS Office Software (Word, Excel, Teams), Zoom, and other software tools.


Manages College's grant development programs and operations.

  • Manages grant development activities; writes grants, creates grant budgets and monitors compliance

  • Assists Director in implementation of grants; works closely and independently with grantors in resolving issues

  • Conducts prospect research; identifies, analyzes and cultivates potential funding sources

  • Guides faculty in finding appropriate funding sources based on discipline and/or research interest

  • Develops and conducts grants-related training with faculty and staff

  • May manage professional and/or clerical staff

  • Performs related duties as assigned.


Higher Education Associate




$82,928 - $90,375*

*Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Candidates should provide a CV/resume using our online recruiting system CUNYFirst at


June 15, 2023


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.