CUNY Assistant Director, SFA Operations for Federal Work Study Payroll Management (University Financial Aid Specialist) in New York, New York


The Office of University Controller (OUC) oversees four key financial areas for the University: Accounting, Financial Reporting and Accounts Payable; Treasury and Cash Management; Investments; and Procurement including Minority and Women Owned Business Enterprise (MWBE) program support.

Reporting to the Associate Director SFA Operations for Federal Work Study Payroll Management, the Assistant Director provides professional assistance in the management of the centralized federal work study payroll activities in the PeopleSoft (CUNYfirst) North American Payroll and Human Capital Management and Financial Aid modules for over 23 colleges, schools and divisions.

The Assistant Director manages the day-to-day operations of all aspects of the bi-weekly payroll related activities for students participating in the federal work study program ensuring quality customer service to colleges, delivery of accurate and timely payments to students, compliance with labor and tax regulations and federal, state and institutional guidelines.

In addition to the CUNY Title Overview, other duties include but are not limited to the following:

  • Coordinates work study related activities across CUNYfirst modules with various Central Office administrative and technical staff in the Office of the University Controller, Computer Information Services, and the Office of Student Financial Assistance.

  • Communicates payroll activities, deadlines, and status with the college staff.

  • Identifies and communicates issues to appropriate technical staff.

  • Responsible for preparation of various management reports.

  • Participates in monthly university-wide work study meetings and provides college work study coordinators ongoing guidance and training.

  • Develops and updates training and resource materials.

  • Responsible for testing and conversion activities as additional colleges convert from legacy systems to CUNYfirst.

  • Coordinates year-end and new year processes to ensure accurate tax related reporting.

  • Assist with Form W-2 Wage and Tax Statements.

  • May supervise support and administrative staff.


Bachelor's degree and four years' related experience required.

Other Qualifications:

  • Four years of experience in student financial aid/assistance, compliance and training services, programs, and related operations in a higher education institution preferred.

  • Thorough knowledge of federal and state student financial aid/assistance programs, regulations, and compliance functions regarding the disbursement and reporting of funds.

  • Experience using PeopleSoft Campus Solutions modules and database management programs.

  • Strong Excel spreadsheet computational skills required to create formulas, tables, graphs, charts, and reports including financial ratios, trends, forecasts, projections, comparisons, and impact analyses.

  • Working knowledge of financial aid Title IV regulations and programs.

  • Must be detail-oriented and accurate with strong analytical, technical, and research skills.

  • Effective interpersonal and verbal/writing communication skills, plus strong organizational skills with the ability to establish plans, manage a large workload and multiple assignments with conflicting priorities, and meet strict deadlines in a fast-paced office.

  • Must maintain integrity, confidentiality, and a professional demeanor, plus work collaboratively with diverse staff members of various levels.


Supports CUNY campuses with Financial Aid systems, processes, data, and related issues.

  • Assists with financial aid systems, including implementation, data quality, training, and troubleshooting

  • Supports the implementation of new policies and procedures

  • Serves as a liaison among different constituents involved with financial aid issues

  • Understands and assures compliance with CUNY, state, city and federal rules and regulations

  • Conducts special projects and creates analyses and reports

  • Performs related duties as assigned.


Higher Education Assistant




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


For full consideration, submit a position focused cover letter and résumé with your online application. Your cover letter should clearly explain how your experience and credentials fulfill the duties and qualifications outlined.

The direct link to the job opening from external sources is: HRSCEJOB_DTL&Action;=A&JobOpeningId;=19403&SiteId;=1&PostingSeq;=1


September 27, 2018


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Assistant Director, SFA Operations for Federal Work Study Payroll Management (University Financial Aid Specialist)

Job ID: 19403

Location: Central Office

Full/Part Time: Full-Time

Regular/Temporary: Regular