Job Information

CUNY Assistant Program Officer (Academic Program Coordinator) - PhD Program in Psychology in New York, New York

Job Title: Assistant Program Officer (Academic Program Coordinator) - PhD Program in Psychology

Job ID: 22676

Location: Graduate Center

Regular/Temporary: Regular


The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Ph.D. Program in Psychology is an exciting and active program with approximately 350 students and 250 faculty located across nine CUNY campuses. The Executive Office, located at the GC, serves as the hub of this expansive consortium, facilitating student progress, research and scholarly productivity, and campus cooperation. The Assistant Program Officer (APO) will work with the Executive Officer, the ten Psychology Training Area Heads, the four Deputy Executive Officers (Research, Pedagogy, GC-based Programs and Diversity, Equity and Inclusion (DEI)), the GC administration, the CUNY College campuses administrative staff, and faculty and student leaders to support the mission of the Doctoral Program in Psychology. The APO will report to the Executive Officer (EO) of the Program.

Duties include but are not limited to:

  • Assists doctoral students in understanding their training area academic milestones requirements and supports students in understanding and completing required milestones in the program (e.g., 1st doctoral exam; 2nd doctoral exam; dissertation proposal; dissertation defenses), verifying completion and accuracy of paperwork and interacting with the GC Registrar’s Office for filing.

  • Assists students and faculty in understanding the requirements and necessary paperwork for other academic progress issues, such as transfer of credits, completion of INC grades, completion of internship requirements, etc.

  • Handles student academic progress related matters ranging from registration, processing course overrides, E-permits, level changes, grade changes, add/drops, En-route MA's, withdrawals, leaves of absence, readmission, residency, transfer credits, and student transcripts etc.

  • Provides guidelines to faculty to ensure that attendance and grades are submitted in a timely manner.

  • Monitors, analyzes, and updates department’s policy and procedures and an online student information system to track students’ progress in fulfilling requirements for the Ph.D.

  • Works with the EO as necessary on resolving Satisfactory Progress Reports, including completion of timelines and plans to accompany completed Satisfactory Progress forms to be reported to the Vice President for Student Affairs and the Registrar.

  • Works with the EO on curriculum changes, course changes, and program bulletin updates.

  • Collaborates with the Psychology APO of Program Management and Administration to facilitate communication through email listserv to students, faculty and alumni; provides administrative support as needed, supervises College Assistants, provides training and feedback to the College Assistants, and organizes program-wide events such as New Student Orientation, Training Area-led Open Houses, Psychology Pedagogy Day, Psychology Research Day and other Psychology Program-wide events (e.g., DEI).

  • Manages student academic milestone databases and provides student academic progress related data to the EO and the Training Area Heads as needed.

  • Runs queries in CUNYfirst to monitor student level changes, leave of absences, graduation status, and other academic queries as needed.

  • Performs other duties as assigned.


Bachelor's Degree required.


Provides basic operational and analytical support related to a College's specialized academic program.

  • Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

  • Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

  • Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

  • Collects and reviews syllabi to ensure compliance with standards

  • Serves as resource person for students and faculty regarding program policies and procedures

  • May supervise office operations and/or monitor department budget

  • Performs related duties as assigned.

Job Title Name: Academic Program Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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September 23, 2021


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.