Job Information
CUNY Assistant Technical Supervisor - Theater Operations - Revised* in New York, New York
Assistant Technical Supervisor - Theater Operations - Revised*
Job ID
26385
Location
John Jay College
Full/Part Time
Full-Time
Regular/Temporary
Regular
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POSITION DETAILS
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.
The College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
POSITION OVERVIEW
The Gerald W. Lynch Theater is a rental facility hosting over 250+ active days in the theater for internal and external clients per year. Reporting directly to the Technical Supervisor at the Gerald W. Lynch Theater, the Administrative Coordinator will be responsible for supporting the Technical Supervisor in the Gerald W. Lynch and related venues on campus with administrative and event assistance. This position requires weekends, Evenings, Holidays and overtime as needed.
In addition to CUNY Title Overview, the responsibilities are as follows:
Administrative tasks including all stages of recruitment, onboarding, staffing, payroll, reports, product sourcing, vendor relations, accounts payable, reports and tracking. Must understand College and Upper Management priorities and approach, proactively supporting them in all areas of work.
Assist Technical Supervisor in day-to-day operations of the Theater and assist in overseeing the safety practices for crew activities.
Assist the Technical Supervisor advancing events including walkthroughs, crewing, some estimating, staffing, work orders, preparing event information for crew, executing smaller events, creating show reports and institutional knowledge, and stage supervision.
Coordinate conferences, college events, CUNY partnerships, and student productions, and other events as assigned serving as liaison between crew and client, ensuring excellent customer service while upholding IATSE contract/crew rules.
Assist management with day-to-day maintenance of facility and equipment to ensure facilities are well-maintained and safe for the general public and its users.
Work closely with Director, General Manager, FOH staff, and House Custodian. Assist in building internal and external relationships. Work with Facilities, Public Safety, Custodial and Labor staff when needed.
Until further notice, this is a hybrid position, eligible to work remotely and work in the office, and this position is based in New York, NY.
Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.
QUALIFICATIONS
Bachelor's Degree required.
Preferred Qualifications
Two-years’ related experience in technical production, events management, venue management, budgeting and/or personnel management, especially in an academic environment.
Working knowledge of the following: lighting, sound theatrical computer systems, rigging, theater safety, and building maintenance.
Prior experience in coordinating theatrical and/or special events. This can include stage or production management, technical direction or other organizational assistant management positions.
Experience with IATSE contract
Ability to read and generate theatrical drawings and draft work with macro excel spreadsheets.
Advanced fluency in Excel, Microsoft Office, Zoom, Drop box, and Google Drive platforms as well as the use of Windows operating system.
Excellent diplomatic interpersonal, verbal and written communications skills. Prioritize and foster a cooperative, collaborative, problem-solving focus in the work environment and work effectively with staff and constituents.
Proven capacity for completing self-directed projects and self-directed learning, Technical and software knowledge to streamline and update workflow.
High level of organization and attention to detail.
Strong customer service skills especially when working with clients with varying levels of experience, expectations, and temperaments.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$57,517 - $62,689.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:
Go to www.cuny.edu and click on "Employment"
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Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
CLOSING DATE
*Open until filled.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.