CUNY Assistant to the Office of Legal Counsel in New York, New York

POSITION DETAILS

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason and an internationally recognized leader in educating for justice. John Jay is a federally-designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor’s and master’s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION OVERVIEW Reporting to the Executive Counsel and under the general supervision of the Associate Counsel and Labor Designee and Ethics Officer, the Assistant to the Office of Legal Counsel will provide general office and administrative support in a wide range of areas. In addition to the CUNY Title Overview, specific responsibilities include:

  • Manages basic office functions such as appointment calendar; communications; meeting schedules; mail receipt and distribution; reception desk/phones; office purchases, including supplies; budget management; travel arrangements.

  • Provides administrative support for the Executive Counsel and the Associate Counsel: contracts management, including formatting, signatures, database maintenance;basic legal and general research assistance; document management; general filing; webpage updates; compendium updates.

  • Provides administrative support for the Labor Designee and Ethics Officer: Project Sunlight reporting; faculty multiple position reporting; ethics training; document management related to honoraria and lobbyist reports; grievances and disciplinary document and case management support.

  • Assist with responses to The Freedom of Information Law (FOIL) requests and subpoena requests; file collection and management.

QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS Previous office experience preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

  • May supervise office staff and student workers.

  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$39,282 - 45,957.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

  • Go to www.cuny.edu and click on "Employment"

  • Click "Search job listing"

  • Click on "More options to search for CUNY jobs"

  • Search by Job Opening ID number 19829

  • Click on the "Apply Now" and follow the instructions

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.

CLOSING DATE

Review of resumes to begin December 11, 2018. Posting closes on December 24, 2018.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Assistant to the Office of Legal Counsel

Job ID: 19829

Location: John Jay College

Regular/Temporary: Regular