Job Information

CUNY Associate Director (Administrative Manager) - Nanoscience Initiative - Advanced Science Research Cen in New York, New York

Job Title: Associate Director (Administrative Manager) - Nanoscience Initiative - Advanced Science Research Center

Job ID: 20315

Location: Graduate Center

Regular/Temporary: Regular


Since its opening in the Fall of 2014, the Nanoscience Initiative at the City University of New York (CUNY) Advanced Science Research Center (ASRC) has established itself as a leading research center in nanoscience. Occupying one of five floors in a state-of the-art 200,000 square foot, $350M research building in Manhattan, the Nanoscience Initiative hosts academic research activities and has established three high-end core facilities for surface science, imaging, and nanofabrication. The facilities provide access to cutting edge equipment and infrastructure and welcomes researchers from academia and industry. For more information about the Nanoscience Initiative visit

The Nanoscience Initiative has an anticipated vacancy for an Associate Director to manage the day-to-day operations of the Initiative and to be the point person for all operational matters within the department. The incumbent will manage administrative tasks, manage the operations of the laboratories (including four academic labs and three core facilities), collaborate on grant proposals, develop and maintain budgets, and act as a liaison with internal and external partners. S/he will also be responsible for events and communications, and contribute to strategic planning and business activities for the advancement of the Nanoscience Initiative. This position reports to the Nanoscience Initiative Director.

Duties include but are not limited to:

  • Performs major responsibilities under the Director’s purview, such as monitoring and evaluating unit activities, financial/budget planning, and ad hoc projects as needed; responsible for purchasing, facilities management, staff recruitment, and environmental health and safety standards for the Initiative.

  • Manages complex, high-priority projects and responsible for their outcomes.

  • In concert with the Director, assists with operational management of Nanoscience Initiative, including its three user facilities and the ASRC Sensor Center for Advanced Technology (CAT); assists the Business Development Director to identify opportunistic projects, manage project budgets and timelines, design and implement curriculum for workforce development, and other activities related to the ASRC Sensor CAT.

  • Collaborates on grant proposals including writing, planning, and execution to government agencies, industry and foundations; coordinates submissions and develops related budgets and budget justifications; seeks academic and industrial partnerships, and funding, to support research activities; works closely with the Development Office and supports fundraising efforts for the Nanoscience Initiative.

  • Assists the facility managers in creating strategic research and business plans, and setting targets; implements ways to adhere to these plans and targets.

  • In collaboration with the Initiative Director, responsible for logistical planning and execution of events including meetings, workshops, and conferences; manages content for communications including website and promotional materials for the Nanoscience Initiative and user facilities; updates website content as needed.

  • Develops measures to maximize equipment usage and minimize down time and monitors progress.

  • Coordinates recruitment plans and carries out the selection process.

  • Organizes and manages correspondence, accounts, contracts, and billing.

  • Prepares annual reports in terms of both content and financial accounting.

  • Manages the administrative staff.

  • Provides facility tours and represents the facility to external visitors.

  • Performs other duties as assigned.

The Advanced Science Research Center (ASRC) is a cutting-edge research center designed to promote interdisciplinary collaboration among scientists in five areas of research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and Sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including the ASRC.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.


Bachelor's Degree and six years' relevant experience required.

A preferred candidate should have:

  • Advanced Degree in a related scientific field (Ph.D. degree is preferred). An advanced degree in a related field can be substituted for 2 years of work experience.

  • Experience working in a scientific administration and/or in a scientific operation.

  • Experience with basic accounting, managing budgets, and purchasing.

  • Knowledge of equipment associated with scientific research.

  • Strong written and verbal communication skills.

  • Ability to work effectively, collaboratively, and cooperatively with diverse stakeholders, constituent, and clients of various levels.


Manages administrative and program activities of an academic or administrative unit.

  • Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

  • Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

  • Represents management in meetings and activities related to department administration.

  • Maintains archives, inventories, or collections of materials or records needed by the department.

  • Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

  • Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

  • Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager


Higher Education Associate




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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October 25, 2019


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.